Enrolment Services Specialist

Saskatchewan Polytechnic; Moose Jaw; On-site; CAD 99,000 - 118,000; Full time

Job summary

Saskatchewan Polytechnic is seeking an Enrolment Services Specialist for the Moose Jaw Campus to support programs, students, and prospective applicants in admissions, registration, fees, and credentialing. You will review applications, assess credentials, and work with multiple departments to ensure smooth enrollment processes.

The role involves building course sections in the Banner Student system, managing tuition, and generating official transcripts and parchments.

Responsibilities

• Under the direction of the Manager of Admissions and Enrolment, the Enrolment Services Specialist provides information, services and support to programs, students, prospective applicants, and staff in the areas of application, admission requirements, selection criteria to programs, registration, grading, transfer credit, PLAR, fees and refunds, student loans, transcribing and credentialing.
• Reviews and assesses applications for admission to determine if applicants’ academic credentials meet program admission requirements, interpreting and assessing Saskatchewan and Canadian credentials.
• Works with programs to ensure enrollment remains at/near capacity; admits and registers students, maintains waitlists, and manages equity seat targets.
• Builds and maintains course sections for students in SIS (Banner Student), and registers students by course blocks and numbers.
• Assesses and collects tuition fees, processes refunds, signs student loans, and tracks sponsored students.
• Produces official transcripts and program completion documents, including certificates and parchments.
• Collaborates with Call Center, Recruitment, Counseling, Finance, Bookstore, Printing Services for seamless student service.
• Enters and maintains student data in Banner Student to create the official student record.
• Uses reports and tools to inform decisions, communicate with students, audit data, and provide general/statistical information.

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please see Special Instructions for more details.

Competition Number

Competition Number P17964

Posting Title

Classification

Classification Band 7

Location

Location Saskatchewan Polytechnic Moose Jaw Campus

Other Location(s)

Other Location(s) Saskatchewan Polytechnic Moose Jaw Campus

Building

Other Building

Date Posted

Date Posted 10/08/2026

Closing Date

Closing Date 10/20/2026

JIQ #

JIQ # 213

Start Date

Start Date 10/26/2026

End Date

Open Until Filled No

Ongoing

Ongoing Yes

Category of work

Category of work Full Time

Bargaining Unit

Bargaining Unit Professional Services

Hours of Work

Hours of Work Regulated 36 hours (5/4 work pattern)

Salary Range

Salary Range $2,177.46 to $2,603.54 bi-weekly

Temporary Market Stipend

n/a

Total Assigned days (AC) / Total Hours per biweekly pay

72 hours biweekly

Posting Status

Posting Status Open

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties

Under the direction of the Manager of Admissions and Enrolment, the Enrolment Services Specialist:

• 1. Provides information, services and support to programs, students, prospective applicants, and staff in the areas of application, admission requirements, selection criteria to programs, registration, grading, transfer credit, PLAR , fees and refunds, student loans, transcribing and credentialing.
• 2. Reviews and assesses applications for admission to determine if applicants’ academic credentials meet program admission requirements. The ESS will be required to interpret and assess both Saskatchewan and Canadian education credentials.
• 3. Works in partnership with programs to ensure program enrollment remains at or close to capacity level. The ESS is responsible for admitting and registering students, maintaining waitlists of qualified applicants, and managing equity seat enrollment targets.
• 4. Rolls, builds and maintains course sections for students and creates course blocks in SIS (Banner Student).
• 5. Registers students by course blocks and by course registration numbers.
• 6. Assesses and collects tuition fees, calculates and approves tuition refunds, troubleshoots refund discrepancies, signs student loans, and tracks sponsored students and student loan activity.
• 7. Produces official transcripts and program completion documentation including statements of achievement and certificate and diploma parchments.
• 8. Works closely with other key departments (i.e. Call Center, Recruitment, Counseling, Finance, Bookstore, Printing Services) to ensure seamless student service.
• 9. Enters, changes and maintains information in Banner Student to create the official student record.
• 10. Uses reports and other technical tools to make decisions, communicate with students, audit and correct information, and provide both general and statistical information. Makes decisions and judgment calls based on analysis and interpretation of data.
• 11. Explains, audits, and enforces institutional policy and procedures to ensure equal treatment of students and consistency across Saskatchewan Polytechnic campuses.
• 12. A criminal record check may be required.
• 13. Occasional travel is required.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

Desired QSA

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this position?
  • Saskatchewan Polytechnic Careers Site
  • Newspaper
  • LinkedIn
  • Workopolis
  • SaskJobs.ca
  • Social Media
  • Personal Referral
  • Other
• If you answered 'Other' above, please specify source here:

  (Open Ended Question)