Employment Opportunity – Clerk Assistant

Town of Cochrane; Northeastern Ontario; Hybrid; CAD 52,000 - 59,000; Full time

Benefits offered by this job

Defined benefit pension

Benefits

Job summary

The Town of Cochrane seeks a Clerk Assistant to provide administrative and customer service support to the Clerk’s Department. Reporting to the Clerk, the role assists with meeting preparation, records management, notices, licensing, election administration, and correspondence, while upholding confidentiality and professionalism.

This temporary full-time position (maternity leave 18 months) requires a post-secondary diploma, three years office experience, bilingual English/French, and

Qualifications

• Post-secondary diploma or certificate in Business Administration, Office Administration, Public Administration, Municipal Administration, or equivalent.
• Minimum 3 years’ experience in an office environment.
• Knowledge of municipal operations and related legislation would be an asset.
• MAP AMCTO Municipal Administration Program (MAP) would be an asset but not required.
• Knowledge of TOMRMS or similar filing system would be an asset.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and iCompass.
• Fluency in English and French.
• Ability to obtain a clear criminal record check.
• Clean Driver’s abstract.

Responsibilities

• Demonstrated organizational and interpersonal skills.
• Ability to prioritize and organize workload.
• Understand and properly research legislation/bills.
• Deal with the public in an effective and courteous manner.
• Work under pressure while maintaining accuracy and attention to detail.
• Work independently on complex tasks and draft accurate correspondence.

Skills

Bilingual English/French

Organizational skills

Public/customer service

Education

Post-secondary diploma or certificate in Business Administration / Office Administration / Public Administration / Municipal Administration

Tools

Microsoft Office

iCompass

Job description

Employment Opportunity – Clerk Assistant

Deadline to apply is Wednesday September 30th, 2026

September 14, 2026

The Corporation of the Town of Cochrane

Employment Opportunity - Clerk Assistant

Job Title

Department

Administration

Location

Cochrane, Ontario

Rate of Pay

$52, 318 to $58, 893

Benefits and a Defined Benefit Pension

Hours of Work

40 hours per week, Monday to Friday (and evening meetings as required)

Position Status

Temporary Full-Time (Maternity Leave 18 month period)

Application Deadline

Wednesday September 30th at 3:00PM

Job Summary

Reporting to the Clerk, the Clerk Assistant provides administrative, legislative and customer service support to the Clerk’s Department. This position assists with Council, Committee and Board meeting preparation, records management, public notices, licensing, election administration, correspondence, research, and general departmental coordination. The role is intended to support the statutory responsibilities of the Clerk and does not independently exercise the statutory authority of the Clerk or Deputy Clerk. Work involves frequent interaction with members of the public, Council, municipal departments, other municipalities, and external agencies, while maintaining a high level of confidentiality, accuracy, professionalism, and discretion.

Minimum Qualifications

• Successful completion of a post-secondary diploma or certificate in Business Administration, Office Administration, Public Administration, Municipal Administration, or a related field, or an equivalent combination of education and experience. A minimum of three (3) years’ experience in an office environment.
• Knowledge of municipal operations, local government procedures, municipal protocols and related legislation, including the Municipal Act, Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Municipal Elections Act and other applicable legislation, would be considered an asset.
• Completion of the Association of Municipal Managers, Clerks and Treasurers of Ontario
  (AMCTO) Municipal Administration Program (MAP) or greater would be an asset but not
  required.
• Knowledge of the TOMRMS filing system or similar filing system would be an asset but not
  required.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and iCompass.
• Proficiency in both English and French.
• Ability to obtain a clear criminal record check.
• Clean Driver’s abstract.

Requirements & Responsibilities

• Demonstrated organizational and interpersonal skills.
• Ability to prioritize and organize workload.
• Ability to understand and properly research legislation/bills.
• Ability to deal with the public in an effective and courteous manner.
• Ability to work under pressure, while maintaining a high level of accuracy and attention to
  detail.
• Ability to work independently on complex tasks and compose effective and accurate
  correspondence.

The Town of Cochrane is an equal opportunity employer committed to an inclusive, barrier-free
recruitment and selection process. We will accommodate the needs of applicants under the Ontario
Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you need
accommodation during the recruitment and selection process, please call [phone].

Personal information collected will be used in accordance with the Municipal Freedom of Information
and Protection of Privacy Act (MFIPPA). We thank all applicants for their interest and
advise that only those candidates selected for an interview will be contacted.