Assistant, Legal Services

Town of Caledon, ON; Caledon; Presencial; CAD 69 000 - 86 000; Tempo integral

Resumo da oferta

The Town of Caledon is seeking an Assistant, Legal Services to provide broad legal support to Lawyers, Law Clerks, Realty Services and Prosecutors, serving as the first contact for staff and the public. You will handle drafting, file management, and inquiries with confidentiality and professional discretion.

You will manage invoices, assist with budget reporting and maintain calendars, websites, and records.

Qualificações

• Post-secondary 2-year Legal Assistant or Law Clerk program.
• Minimum 3-5 years of experience in a law firm or legal department.
• Interest in litigation, contracts, development, planning and municipal law.
• Strong interpersonal and organizational skills; ability to meet deadlines.

Responsabilidades

• Draft, revise, and manage written materials for the division, including court documents.
• Conduct title and corporate searches and circulate internal memoranda.
• Serve clients and be the first contact for inquiries from staff and the public.
• Maintain confidentiality and privilege.
• Collect monthly statistics for the division.
• Assist with IT, HR, and maintenance needs for new hires and departing staff.
• Maintain Court and Lawyer calendars.
• Open, maintain, and close all legal files.
• Maintain website portal as website administrator.
• Undertake special projects such as pilot projects and software updates.

Formação académica

Legal Assistant or Law Clerk program (2-year)

Descrição da oferta de emprego

• Salary Range : $69,108.96 CAD to $86,386.20 CAD

Locations

Showing 1 location

Town of Caledon, Town Hall
6311 Old Church Rd
Caledon, ON L7C1J6, CAN

Description

The Opportunity: (Vacancy: Replacement)

Reporting directly to the Deputy Town Solictor this role is responsible for providing broad based legal support to Lawyers, Law Clerks, Realty Services and Prosecutors and will be their first point of contact for general inquiries from Town Staff and members of the public. You will be responsible for tracking and processing all invoices and disbursements, tracking Key Performance Indicators, assisting with budget preparation, ensuring all office supplies and publications are ordered and available with spending discretion up to $2,000.00, website administration and records management liaison.

As the Assistant, Legal Services you will perform the following duties, including but not limited to:

Functional Responsibilities:

• Assist with drafting, revision, and management of written materials for the divisions, including:
  • Court documents (pleadings, motion records, affidavits, affidavits of documents):
  • Conducting Title and Corporate Searches and preparing and circulating internal memorandums to various departments describing the significant outcome of searches.
• Serving clients within the Town and members of the public directly, by:
  • Correspondence to external counsel and public:
  • Being the first point of contact for all legal services inquiries and resolving/ answering inquiries or determining appropriate staff to forward on.
• Ensuring confidentiality and privilege are appropriately maintained
• Collect and advise department Commissioner on monthly statistics for the division and maintaining a log of same
• Assist Administrative Coordinator for all new department hires and departing staff's IT, HR, and Maintenance requirements
• Maintain Court Calendar and Lawyer's Calendars
• Open, maintain, and close all legal files (electronic and physical)
• Keeps website portal up to date as website administrator
• Special projects as required, such as pilot projects, file migration and corporate software updates
• Perform additional duties and undertake special projects as assigned

The Ideal Candidate

We are seekingan enthusiastic professional with a post-secondary 2-year Legal Assistant or Law Clerk program or closely related degree. Our ideal candidate has minimum 3-5 years of experience in a law firm or legal department.

The ideal candidate will have demonstrated interest in litigation, contracts, development, planning and municipal law. We are seeking an individual with superior interpersonal skills including the ability to work effectively in a team environment, and excellent organizational skills with specialized attention to detail to avoid errors and ability to meet deadlines.

The successful candidate for Assistant, Legal Services will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers a salary range of $69,108.96 to $86,386.20 plus a competitive benefit package.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If your application requires accommodation, please contact People Services at [phone] Ext. 4738.

Applications for this posting will be accepted until November 13th, 2026, 12:00PM EST.

The Town of Caledon does not use artificial intelligence (AI) technology for screening, assessing, or selecting candidates.

If needed and upon request, this document can be made available in an alternative format.