Elementary School Secretary - St. Paul School, SSM (Temporary)

Huron Superior Catholic District School Board; Sault Ste. Marie; Hybrid; CAD 25,000 - 30,000; Part time

Job summary

Huron-Superior Catholic District School Board in Sault Ste. Marie seeks an Elementary School Secretary for St. Paul School, SSM on a temporary basis. The role is 17.5 hours per week and starts immediately, reporting to the Senior Secretary or Principal.

The position covers general office tasks, attendance records, phone duties and mail handling within the school office, with accommodations as needed and ongoing responsibilities per the collective agreement.

Qualifications

• Ability to work independently and as part of a team.
• Good knowledge of office procedures and methods.
• Good keyboarding and filing skills.
• Strong interpersonal and communication skills.
• Organize and maintain an efficient school office.
• Operate office and photocopying equipment.

Responsibilities

• Reporting to the Senior Secretary and/or School Principal, perform general office functions and secretarial tasks.
• Keyboarding and filing of school reports, records and correspondence.
• Assist in maintaining administrative records (attendance, substitutes, marks).
• Meet staff, students and the public and answer the telephone.
• Operate office equipment and photocopiers; use Microsoft Office and Aspen.
• Handle and distribute mail; provide support in the administration and guidance area.
• Perform other duties as assigned.

Skills

keyboarding

filing

interpersonal

organization

office procedures

communication

Tools

Microsoft Office

Aspen

Job description

Elementary School Secretary – St. Paul School, SSM (Temporary)

• Elementary School Secretary – St. Paul School, SSM (Temporary)

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POSTING: Clerical 2026-16

LOCATION: St. Paul School, SSM

EFFECTIVE DATE: Immediately

HOURS OF WORK : 17.5 hours/week

DUTIES:

Reporting to the Senior Secretary and/or School Principal, the successful candidate will be responsible for the performance of general office functions. These duties include:

• Keyboarding and filing of school reports, records and correspondence;
• Assisting in maintaining administrative records (student attendance, record of supply teachers, student marks, etc.);
• Meeting the staff, students, public and answering the telephone;
• Operating office equipment and photocopying equipment;
• Operating computer and various software packages (Microsoft Office, Aspen, etc.);
• Handling and distributing mail;
• Performing general office functions and providing secretarial assistance in the administrative office and guidance area;
• Perform other duties as assigned.

QUALIFICATIONS:

• Work independently and as part of a team;
• Possess a good knowledge of office procedures and methods;
• Good keyboarding skills and filing skills;
• Good interpersonal and communication skills;
• Ability to organize and maintain an efficient school office;
• Operate office and photocopying equipment.

Selection will be based on employee’s performance, skills & ability to perform the work as per Article 16.01(b).

Please note, the successful applicant must be available for the duration of this temporary assignment. Requests for leaves may be submitted on a leave request form and will be considered in accordance with Article 24 of the Collective Agreement.

In accordance with Section 29(2) of the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected for the purpose of selecting successful applicants for the above-noted position.

In compliance with the Ontarians with Disabilities Act and the Ontario Human Rights Code, the Huron-Superior Catholic District School Board is committed to providing accommodations to persons with disabilities. The Board will take into account the person’s ability to access information and will provide the information contained in Board-produced public documents in a format that meets those needs as agreed upon with the person.

Please contact the Human Resources Department at 705-945-5610 prior to the posting closing date so that appropriate arrangements can be made.