Elementary School Secretary - Permanent FT - Sacred Heart Catholic Elementary School, Paris (1.0 FTE)

Simplication; Paris; On-site; CAD 42,000 - 56,000; Full time

Job summary

Brant Haldimand Norfolk Catholic District School Board seeks an Elementary School Secretary for a permanent full-time role. The position supports the Principal and Vice-Principal, handling correspondence, reports and newsletters while maintaining student records and school records.

The role requires a post-secondary secretarial program plus experience in a busy school setting, with strong communication and organizational skills. Availability for start date in October 2026 is expected.

Qualifications

• One-year post-secondary secretarial studies plus a minimum of two years related job experience or equivalent.
• Good working knowledge of word processing, spreadsheets, student information system, accounting, desktop publishing, internet and e-mail.
• Demonstrated ability to work in a fast-paced elementary school environment with good time management and ability to prioritize tasks.
• Strong interpersonal communication skills with ability to interact effectively with staff, students, parents and the public.
• Strong written and verbal communication skills and excellent telephone manners.

Responsibilities

• Serve as secretary to the Principal and Vice-Principal and perform secretarial duties including correspondence, reports and newsletters; maintain files.
• Organize and provide secretarial services under the Principal's direction, including answering calls, greeting visitors and handling communications.
• Maintain school records such as enrolment, OSR, attendance, schedules, trips, payroll and accounting information.
• Assist and support activities involving students, parents and the general public.
• Prepare purchase orders and tender orders for school/office supplies.

Skills

Interpersonal communication

Time management

Prioritization

Written and verbal communication

Telephone manners

Discretion with confidential info

Familiar with school policies

Education

Post-secondary secretarial studies (1 year) + 2+ years related experience

Tools

Word processing

Spreadsheets

Student information system

Accounting software

Desktop publishing

Internet & Email

Scanners & office equipment

Job description

ELEMENTARY SCHOOL SECRETARY

Permanent Full-Time (35 Hours Per Week)

Start date: October 26, 2026; Duration: Permanent

The Elementary School Secretary works under the general direction of the School Principal and is responsible for performing required clerical duties. In addition to these duties, the Elementary School Secretary prepares various reports for the Board, maintains student records and contributes to the efficient functioning of the school and the welfare of the students.

Qualifications

• Successful completion of one-year post-secondary secretarial studies program plus a minimum of two years of related job experience, or equivalent;
• Good working knowledge of a computerized environment utilizing word processing, spread sheets, student information system, accounting, desktop publishing, internet, and e-mail, as well as scanners and other office equipment;
• Demonstrated ability to work in a fast-paced elementary school environment with good time management skills and the ability to prioritize tasks;
• Strong interpersonal communication skills with ability to function effectively with staff, students, parents, members of the public and others;
• Strong written and verbal communication skills, as well as excellent telephone manners;
• Ability to deal with students in a calm, compassionate and professional manner;
• Ability to maintain discretion with confidential information; and
• Familiar with Board policies and procedures related to elementary schools.

Duties/Responsibilities

• Serve as secretary to the Principal and Vice-Principal, performing all secretarial duties including preparation of correspondence, reports and school newsletters, maintenance of files and other day-to-day activities;
• Organize and provide secretarial services to the school under the direction of the Principal, including answering the telephone and directing calls, greeting visitors, placing phone calls and distributing in-coming correspondence, faxes, and e-mails;
• Assist in the maintenance of school records/activities including maintenance of enrolment records, OSR’s, family records, daily attendance, school/staff schedules, class/school trips, personnel and payroll reports, accounting information, accurate banking records, statistical records/reports, petty cash and fundraising cash;
• Assist and support activities dealing with students, parents and/or general public;
• Prepare purchase orders for school/office supplies and tender orders for school supplies; and
• Perform other related duties as assigned by the Principal.

Applications must include:

• Cover Letter; and
• Resume.

Preference is given to individuals in the Casual Secretary pool for all permanent Clerical positions.

About Us:

The Brant Haldimand Norfolk Catholic District School Board offers a Christ-centered education to over 13,000 students from Brant, Haldimand, and Norfolk counties, the City of Brantford, Six Nations of the Grand River and Mississaugas of the Credit First Nation. The district has approximately 2,100 full and part-time staff committed to supporting Belonging, Teaching and Learning, and Wellness for all. We currently have 29 elementary schools, 3 secondary schools and a multisite Alternative Education school, and 3 administrative offices. We are unique in that we belong to three Dioceses: Hamilton, London, and St. Catharines. We are located within a one-hour radius of Toronto to the east, London to the west, and Kitchener-Waterloo to the north.
As a Catholic community, we work with families and community agencies to provide the best learning environments to ensure that all learners reach their full potential and feel safe and included.

Equity, Diversity and Inclusion Statement

The Brant Haldimand Norfolk Catholic District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of our students and our communities. We remain committed to upholding our Catholic values of equity and inclusion in our living, learning and work environments. Therefore, in pursuit of our values, we seek members who will work respectfully and constructively with differences and across the district in actualizing the Board’s Multi-Year Strategic Plan. We actively encourage applications from individuals from all groups and specifically those groups that may experience systemic barriers. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process. If you require accommodation for reasons of disability in the application or interview process, please email your request to [e-mail] in advance of any part of the process. All information received relating to a candidate’s required accommodation will be addressed confidentially by Human Resource Services.

We thank all applicants for their interest, however, only those considered for an interview will be contacted.

Carol Luciani
Chair of the Board

Michael McDonald
Chief Executive Officer and Secretary

BRANT HALDIMAND NORFOLK
CATHOLIC DISTRICT SCHOOL BOARD
Excellence in Learning ~ Living in Christ
322 Fairview Drive, P.O. Box 217, Brantford, ON N3T 5M8
T: 519-756-6369 E: [e-mail]
www.bhncdsb.ca