Elementary School Secretary (1.0 FTE - Permanent)

District School Board Ontario North East; Temagami; On-site; CAD 40,000 - 47,000; Full time

Job summary

District School Board Ontario North East seeks an Elementary School Secretary at Temagami Public School to support the office operations, students and parents, and ensure confidentiality and efficient administration.

The position is full-time (35 hours per week) with start date ASAP. Requirements include a post-secondary diploma in Office Administration, proficiency in Microsoft Office, and experience with board software; accurate keyboarding and strong communication are essential.

Qualifications

• Post-secondary diploma in Office Administration or related field.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with board-specific software such as Aspen, SparkRock, Smartfind, and School Cash is considered an asset.
• Strong organizational skills with the ability to manage workload efficiently and effectively.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to work independently with minimal supervision.
• Proven organizational, analytical, and problem-solving abilities, with strong attention to detail and proficient keyboarding skills.
• Commitment to maintaining confidentiality at all levels within the school and Board.

Responsibilities

• Manage the operations of the school office and perform a variety of secretarial duties.
• Provide essential support to the school, students and parents, ensuring information integrity and efficient office functions.
• Assist with communication, scheduling and record keeping as needed.
• Follow administration directives and handle tasks assigned by the Administration team.

Skills

Office administration

Microsoft Office

Organizational skills

Communication skills

Independence

Attention to detail

Confidentiality

Education

Post-secondary diploma in Office Administration

Tools

Aspen

SparkRock

Smartfind

School Cash

Job description

COPE

Comp. 26-484

Closing date: 2026-10-22 @ 4:00 pm EST

Elementary School Secretary - Permanent

Location: Temagami Public School

Start date: As soon as possible

Vacancy Details: 1.0(full-time, 35 hours/week)

This posting is for an existing vacancy.

Reporting to the School Administrators, the Elementary School Secretary manages the operations of the office by performing a variety of secretarial and administrative duties as well as other related tasks assigned by the Administration team. The Elementary School Secretary will provide essential support to the school, students and parents, ensuring that integrity of information is maintained and the office operates efficiently.

Requirements:

• Post-secondary diploma in Office Administration or a related field
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with board-specific software such as Aspen, SparkRock, Smartfind, and School Cash is considered an asset.
• Strong organizational skills with the ability to manage workload efficiently and effectively.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to work independently with minimal supervision.
• Proven organizational, analytical, and problem-solving abilities, with strong attention to detail and proficient keyboarding skills.
• Commitment to maintaining confidentiality at all levels within the school and Board.

Compensation:

Salary in accordance with the current COPE collective agreement Collective Agreement $29.12 - $34.25 per hour

DSB1 may use Artificial Intelligence (AI) tools to assist in screening and assessing applicants, as defined under the Employment Standards Act (ESA). AI is not used to make final hiring decisions. In DSB1, final hiring decisions are made by DSB1 staff.

Additional Information:

Internal applicants shall provide a covering letter indicating the position to which they are applying, a complete resume, a copy of their most recent performance appraisal (if applicable), a letter of support from their immediate supervisor, and a list of three references (one which must be the current supervisor).

External applicants shall provide a covering letter and a complete resume, including complete information about experience, training, employment history, dates, places and addresses of previous employers, a copy of their most recent performance appraisal (if applicable), and a list of three references (one which must be a current or recent supervisor). Must provide a Criminal Background Check with vulnerable Sector Screening prior to employment.

- AN EQUAL OPPORTUNITY EMPLOYER-

It is the policy of District School Board Ontario North East to support fair, equitable and transparent hiring and promotion practices for all qualified employees and applicants for employment in order to attract and retain quality employees who facilitate the learning environment for our students. The procedures for the hiring and promotion of staff will be based on DSB1 Hiring Policy & Procedure 1.2.22.

Accommodation:

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process. If you require accommodation please contact [e-mail]

The Board thanks all applicants for their interest; however, only those selected for an interview will be contacted. This information is collected under the authority of the Education Act, and M.F.I.P.P.A. and is used to determine eligibility for employment.

Jonathan Byer(Board Chair) - Lesleigh Dye(Chief Executive Officer)

2026-10-15