administrative assistant

Lethbridge Polytechnic; Lethbridge; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established educational institution is seeking a dynamic individual to oversee administrative functions and coordinate various events. This role involves managing budgets, supervising staff, and implementing effective recruitment strategies. The successful candidate will play a crucial part in ensuring smooth operations while providing exceptional customer service. If you are passionate about fostering a collaborative work environment and have a knack for organization, this opportunity is perfect for you. Join a team dedicated to excellence in education and contribute to the growth and success of the institution.

Qualifications

• 1-2 years of experience in administrative or management roles.
• Ability to coordinate events and manage budgets effectively.

Responsibilities

• Coordinate seminars and conferences while managing budgets.
• Supervise staff and implement policies for effective operations.
• Recruit and hire workers, providing ongoing support.

Skills

Budget Management

Event Coordination

Supervision

Policy Implementation

Recruitment Strategies

Data Analysis

Customer Service

Education

College or CEGEP diploma

Job description

Overview

Languages

• English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

• 1 year to less than 2 years

Work must be completed on site; remote work is not an option.

Responsibilities

Tasks

• Arrange and coordinate seminars, conferences, etc.
• Plan and control budgets and expenditures
• Supervise other workers
• Establish and implement policies and procedures
• Train other workers
• Oversee classification and rating of occupations
• Plan, develop, and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay messages
• Oversee analysis of employee data and information
• Answer electronic inquiries
• Compile data, statistics, and other information
• Oversee report preparation
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Negotiate collective agreements
• Organize staff consultation and grievance procedures
• Arrange travel and reservations
• Type and proofread correspondence and documents
• Conduct research
• Perform data entry
• Provide customer service
• Recruit and hire workers and carry out staffing actions
• Maintain and manage digital databases
• Perform basic bookkeeping tasks
• Provide ongoing support to clients after sale
• Conduct performance reviews
• Evaluate work environments and procedures to prevent disease or injury
• Supervise office and volunteer staff
• Assign, coordinate, and review projects and programs

Supervision

• 3-4 people