administrative assistant

H & G Immigration Consulting Ltd; Dartmouth; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in immigration consulting is seeking an administrative professional to coordinate various office tasks, including seminars and meetings. The ideal candidate will have strong organizational skills and experience with office software. This role offers opportunities for learning and personal growth while contributing to a dynamic team environment.

Benefits

Free parking available

Learning / training paid by employer

Paid time off (volunteering or personal days)

Qualifications

• 1 to 2 years experience in administrative roles.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Record and prepare minutes of meetings.
• Determine and establish office procedures.

Skills

Communication

Organization

Education

Non-university certificate or diploma

Tools

Google Docs

MS Excel

MS PowerPoint

MS Word

Quick Books

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Work with the marketing department to understand and communicate marketing messages to the field

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Word
• Business diagram software
• MS Office
• Quick Books

Technical terminology

• Legal

Area of specialization

• Reports and records
• Contracts
• Statistics
• Charts, tables, graphs and diagrams

Work conditions and physical capabilities

Experience

• 1 year to less than 2 years

Other benefits

• Free parking available
• Learning / training paid by employer
• Paid time off (volunteering or personal days)

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