administrative assistant

Kal-Polymers; Mississauga; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated office administrator to join their dynamic team. This role involves supervising staff, managing correspondence, and ensuring efficient office operations. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and demonstrate strong attention to detail. If you are organized, reliable, and enjoy multitasking, this opportunity is perfect for you. Join a company that values teamwork and offers a supportive work setting, where your contributions will make a significant impact.

Qualifications

• Strong communication skills, both oral and written, are essential.
• Attention to detail and ability to multitask in a fast-paced environment.

Responsibilities

• Supervise other workers and maintain office procedures.
• Schedule appointments and manage office supplies inventory.
• Record and prepare minutes for meetings and conferences.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Time management

Ability to multitask

Client focus

Education

Secondary (high) school graduation certificate

Tools

MS Office

MS Excel

MS Word

MS Outlook

MS PowerPoint

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Willing to relocate
  
  

Responsibilities

Tasks

• Open and distribute mail and other materials
• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office
  
  

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
  
  

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Dependability