administrative assistant

SKYTRACK IMMIGRATION LTD; Calgary; On-site; CAD 40,000 - 50,000; Full time

Job summary

A consulting firm is seeking an Administrative Assistant to manage daily operations, schedule appointments, and maintain office procedures. The ideal candidate will have a college diploma and experience in a fast-paced environment, demonstrating strong organizational and multitasking skills.

Qualifications

• Experience of 7 months to less than 1 year.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Plan and organize daily operations.
• Schedule and confirm appointments.
• Maintain filing systems.

Skills

Organized

Time management

Client focus

Flexibility

Reliability

Multitask

Education

College, CEGEP, or other non-university certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Job Title: Administrative Assistant

Education: College, CEGEP, or other non-university certificate or diploma from a program of 3 months to less than 1 year.

Experience: 7 months to less than 1 year.

Work setting: Consulting firm.

Tasks:

1. Plan and organize daily operations.
2. Determine and establish office procedures and routines.
3. Schedule and confirm appointments.
4. Answer telephones and relay calls and messages.
5. Order office supplies and maintain inventory.
6. Greet visitors and direct them to contacts or service areas.
7. Set up and maintain manual and computerized filing systems.
8. Type and proofread correspondence, forms, and other documents.

Computer and technology knowledge:

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic mail

Work conditions and physical capabilities:

• Ability to work independently.
• Fast-paced environment.
• Work under pressure.

Personal suitability:

• Ability to multitask.
• Flexibility.
• Organized.
• Accurate.
• Client focus.
• Reliability.
• Time management.