Project Administrator

MaxSys Staffing & Consulting; Ottawa; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a detail-oriented Project Administrator to enhance data analysis and reporting for national programs. This role involves collaborating with cross-functional teams to maintain strategic reports, ensure data integrity, and improve business processes. The ideal candidate will have a blend of technical proficiency and administrative expertise, enabling them to drive program performance and compliance with public sector policies. Join this innovative team and contribute to impactful projects that enhance service delivery across the public sector.

Qualifications

• 5+ years in project administration, data collection, and report preparation.
• Experience with SAP Business Objects and advanced Excel for reporting.

Responsibilities

• Prepare operational and strategic reports on program management.
• Collect and analyze program data, providing actionable insights.
• Support compliance with government policies on reporting and data privacy.

Skills

Data Analysis

Reporting

Project Administration

Analytical Skills

Administrative Support

Education

Post-secondary education in Project Administration

Business Administration

Information Technology

Tools

Excel

Power BI

SAP Business Objects

CRM Systems (e.g., Microsoft Dynamics 365)

Job description

MaxSys Staffing & Consulting is seeking a Project Administrator (Data, Analytics and Reporting) to support a national government analytics and reporting team. This role focuses on delivering expert data analysis, reporting, and administrative support to help drive program performance, operational improvements, and compliance with key public sector policies.

About the Role:

You will collaborate with cross-functional teams to maintain strategic and operational reports, ensure data integrity, and enhance business processes for high-impact national programs. This position requires a blend of technical proficiency, analytical skills, and administrative expertise to support program development, decision-making, and continuous service improvement.

Key Contract Details:

• Location: Ottawa, ON / Hybrid / Remote
• Duration: 5 year-long contract
• Security Clearance: Reliability (mandatory)
• Language: English

Key Responsibilities:

• Maintain and prepare operational and strategic reports on program management and performance.
• Collect, validate, and analyze service quality and program data, identifying trends and providing actionable insights.
• Support compliance with government policies related to reporting, open data, privacy, and access to information.
• Assist in documenting and improving business practices, tools, and procedures.
• Use advanced tools (Excel, Power BI, SAP Business Objects) to develop dashboards and enhance reporting capabilities.
• Provide administrative support including project planning, document management, scheduling, and meeting coordination.
• Prepare clear, data-driven reports, presentations, and materials to inform decision-making and support operational initiatives.
• Support onboarding and orientation activities for new staff and consultants.

Must-Have Qualifications:

• Five (5) years of recent experience in project administration and administrative support, including data collection, analysis, and report preparation.
• Post-secondary education in Project Administration, Business Administration, Information Technology, or an equivalent field (Canadian or recognized international credential).
• Proven ability to manage multiple priorities, deliver quality administrative and technical support, and work both independently and as part of a team.
• Demonstrated experience with SAP Business Objects, Microsoft Power BI, and advanced Excel for business intelligence and reporting.
• Experience supporting government transparency, proactive disclosure, and handling sensitive financial or program data.
• Valid Reliability Security Clearance.

Nice-to-Have Experience:

• Experience with Customer Relationship Management (CRM) systems such as Microsoft Dynamics 365.
• Familiarity with software development cycles and improving business requirements in complex environments.
• Industry knowledge related to public sector program delivery and analytics.
• Certification in Project Management (e.g., PMP, CAPM, PMI-SP, CPM).

Additional Notes:

This position is ideal for a detail-oriented and analytical professional who thrives in data-driven environments and is passionate about supporting public sector programs through effective reporting and administrative excellence. You will play a key role in helping drive innovation and improving service delivery across national initiatives.

We thank all applicants for their interest. Only candidates selected for further consideration will be contacted.