(Senior) Conference Manager

Venue West Conference Services; Toronto; Remote; CAD 65,000 - 75,000; Full time

Job summary

Venue West Conference Services, a leader in conference management, is seeking a Senior Conference Manager. This remote position involves overseeing conferences, managing budgets, and ensuring customer satisfaction while leading a dedicated team. The ideal candidate is experienced, tech-savvy, and passionate about delivering impactful events.

Benefits

Extended medical benefits

Qualifications

• 5 years of experience as a conference manager.
• Strong English grammar skills - both written and oral.
• Ability to work with multiple teams and supervisors.

Responsibilities

• Lead dedicated conference teams and act as the primary client contact.
• Develop and monitor budgets while managing financial transactions for each project.
• Evaluate geographic locations for conferences and assist in site selection.

Skills

Multitasking

Client-focused

Problem-solving

Tech-savvy

Education

Degree or Diploma in a related field

Tools

EventsAIR

Wrike

Job description

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Conference Management company with a focus on Virtual and In-Person conferences, Site Selection & Destination Management

We are growing and looking for a (SENIOR) CONFERENCE MANAGER Location : Remote – BC or ON

We ask you read the entire posting and email your cover letter and resume.

The Conference & Events Team specializes in providing expert conference and event management services for association and not-for-profit clients, handling national and international conferences in-person, virtually, and in hybrid formats. As the Conference Manager, you will lead dedicated conference teams and serve as the primary point of contact for our clients, representing Venue West with professionalism and care. We are seeking a proactive, client-focused, and innovative manager who is both tech-savvy and driven by a passion for delivering impactful results. The ideal candidate will be a creative problem-solver, eager to learn, and ready to take on the full scope of event management, from start to finish, with a hands-on approach.

WHAT WE ARE LOOKING FOR

You’ve successfully managed national and international conferences from start to finish, with attendance

ranging from 200 to 5,000 delegates.

You are an adept multitasker, skilled at managing multiple projects simultaneously while being accountable to

various clients and internal stakeholders.

Prioritizing tasks and meeting deadlines is second nature to you, and you remain calm under pressure.

You have a strong understanding of budgets, including development and management.

Committee management is a core strength of yours, and you excel in this area.

You are well-versed in abstract, speaker, and program management.

You have experience working within a third-party Congress organizer or PCO.

You consistently demonstrate the highest level of professionalism when communicating with clients and

internal teams.

As a mentor, you set the standard for conference management and are skilled at guiding junior staff while

managing multiple project teams.

You have a strong willingness to learn and share knowledge

Tech-savvy including confidence in learning new software. Ideally you have experience with EventsAIR.

THE DETAILSManagement & Administration

Oversee all committees, including scheduling meetings, taking minutes and follow-up

Liaising with clients to identify and define requirements, scope, and objectives

Managing internal cross functional teams for each project

Mentoring team members on their assigned duties on the project

Prepare post-conference reports including financial, survey results and organize a conference debrief with the

committee and other stakeholders

Develop and monitor each conference project plan with timelines, risk management assessment with mitigation

actions relating to all aspects of the conference to ensure time, risk and cost run according to established plan

Work closely with the client’s program committee to understand their requirements, develop the program and

assist in achieving their goals

Finance

Develop and monitor budgets to ensure revenue and expenditure is kept within established boundaries

Reporting on a monthly basis through KPI reports to clients on each assigned project

Review all invoices for accuracy

Ensure all financial transactions are accurate

Final financial reconciliation of each project

Monitoring working hours spent on each project, plans and expenditures

Managing internal conference finances including management fees and commissions

Conference Logistics & Planning

Evaluation of geographic location for each conference and assist in the site selection

Research and recommend appropriate venues and hotels

Organize and participate in site inspections

Negotiate contracts with the selected venues for approval by President and Client

Evaluate options and negotiate contracts with service providers for services such as audio visual, entertainment,

Work with contractors responsible to ensure all logistical details are delivered efficiently and in accordance with

timeline and agreed costs

Work closely with exhibit and sponsorship sales as well as fulfillment to develop the packages and manage

logistics

Work with the DMC division to develop proposals for social events and tours

Work with the registration team to develop and launch the registration site

Oversee preparation of the delegate materials prior to arrival on-site

Manage logistics, suppliers, and teams on-site

Marketing & Communications

Develop the marketing and communication plan for each assigned conference in conjunction with the

marketing team

Responsible for overseeing the development of the conference brand, website, app, and social media

Ensure all aspects of the marketing and communication plan are delivered on time in accordance with the

project plan

EDUCATION AND EXPERIENCE

Demonstrated experience multitasking and prioritizing is a must

Degree or Diploma or combination of education and demonstrated experience

5 years of experience as conference manager

Strong English grammar skills - both written and oral

Ability to work with multiple teams and supervisors

Experience with EventsAir, Wrike or similar software is an asset

HOW TO APPLY

Qualified candidates are invited to submit their resume, cover letter and salary expectations by email to [emailprotected] . Please include "Conference Manager Application" in the subject line. Venue West Conference Services encourages applications from candidates of all backgrounds. Please note that only candidates who are shortlisted for an interview will be contacted.

A BIT ABOUT US

Venue West was founded in 1970 and has been an important part of the Canadian conference and association industry ever since. We are one of only 5 companies in Canada and less than 150 in the world who are certified by the International Association of Professional Congress Organisers to manage an international congress. We work with clients from across Canada and from around the world to manage small to large conferences, associations, and events. Since 2005, Venue West has been a family-owned and operated business.

ADDITIONAL INFORMATION :

Position Type : Non-Management

Location : remote – BC or ON

Reports To : President

Job Status : Permanent Full-Time

Application Deadline : When filled

Extended medical benefits

Salary : $65,000 - $75,000 depending on experience

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Management and Manufacturing

Events Services

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