Summer Administrative Assistant

Gallery 7 Theatre & Performing Arts; Abbotsford; On-site; CAD 30,000 - 60,000; Full time

Job summary

Gallery 7 Theatre is seeking a Summer Administrative Assistant to support their theatre camp program and enhance patron experiences. The role involves administrative tasks, customer service, and collaboration with the theatre team. Ideal candidates are organized, passionate about the arts, and possess strong communication skills.

Qualifications

• Must be aged between 15 and 30 years old.
• Enrolled or a recent graduate of a post-secondary program in theatre studies.

Responsibilities

• Provide administrative leadership for summer theatre camp program.
• Manage box office sales and patron communications.
• Assist with office organization and reporting.

Skills

Customer Service

Organization

Communication

Time Management

Problem Solving

Education

Theatre Studies

Job description

Duration: 8 weeks, June 9, 2025 to August 1st, 2025; extension of contract possible.

Hours: 35 hours per week, flexible schedule. This position will occasionally include evenings and weekends.

Salary: $20 per hour

We are looking for an enthusiastic, organized, & motivated individual with a passion for live theatre and strong customer service abilities to join the Gallery 7 Theatre team as a Summer Administrative Assistant. This position requires the successful candidate to be on site and in the office 5 days a week. Reporting directly to the Business and Operations Manager (BOM), and in their absence the Managing Artistic Director (MAD), as well as working closely with other members of the G7 team. The Summer Administrative Assistant will be responsible for the following:

• Provide administrative leadership in the execution of our summer theatre camp program for young people ages 6 – 14, running in July.
• Assist in the execution of the Volunteer Appreciation Event.
• Act as the main staff point of contact for patrons.
• Create a welcoming, fun, and professional experience for volunteers, staff, and audiences.
• Manage and process phone and email box office sales, season subscriptions, exchanges, and donations.
• Review and respond to box office phone messages and emails.
• Assist the Production Manager with office and prop/costume organisation
• Submit receipts for reimbursement.
• Engage in Worksafe check-in and out practices
• Submit weekly reports to the Business and Operations Manager and the Managing Artistic Director.

Requirements

• This position is made possible as part of the Canada Summer Jobs program. In order to apply for this job the candidate must be aged between 15 and 30 years old on the start date of the job; have a valid Social Insurance Number (SIN); and be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.
• Is enrolled or a recent graduate of a post-secondary program engaged in theatre studies.
• A commitment to championing the mission, vision, and values of the organization.
• An interest in, and a passion for, the arts and live theatre.
• Subject to a clear Vulnerable Sectors Criminal Record Check.
• Ability to work well in a dynamic and team-oriented work environment.
• Ability to stay focused and on task when working in an office setting.
• Excellent computer skills and the ability to learn new computer software programs.
• Familiarity with, or ability to quickly learn, box office systems and procedures.
• Familiarity with, or ability to quickly learn, other point of sale systems.
• Able to process a variety of payment methods such as cash, cheque, debit, and credit.
• Excellent interpersonal and customer service skills.
• Excellent telephone and online communication skills.
• Excellent time-management skills
• Strong multi-tasking ability.
• Strong commitment to excellence, organization, and attention to detail.
• Ability to solve problems quickly and efficiently.
• Strong writing skills.
• Ability to develop effective, positive, and life-affirming relationships with staff, volunteers, and patrons.
• Ability to adapt to change as necessary.
• Access to a vehicle or reliable transportation. Holding a valid Class V driver’s license is an asset.

Application Deadline:

Ongoing, until position is filled.

Application Process:

Please send a cover letter and professional resume to [e-mail]. This employment opportunity is open to all individuals who meet the above requirements. Please understand that only those selected for an interview will be contacted.