administrative assistant

AJOC Immigration Consultancy Services; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading consultancy in Edmonton is seeking a skilled administrative professional to oversee operations and manage various office responsibilities. The ideal candidate will coordinate seminars, implement policies, and ensure smooth daily operations while supporting recruitment strategies. This role requires multitasking abilities and proficiency in various software tools to enhance productivity and communication within the team.

Qualifications

• Experience is an asset.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Plan, develop, and implement recruitment strategies.
• Oversee payroll administration.

Skills

Multitasking

Flexibility

Judgement

Organized

Team player

Accurate

Client focus

Reliability

Time management

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Social Media

MS Office

QuickBooks

Job description

Job Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines.
• Oversee the classification and rating of occupations.
• Plan, develop, and implement recruitment strategies.
• Schedule and confirm appointments.
• Manage contracts.
• Manage training and development strategies.
• Answer telephone and relay calls and messages.
• Oversee the analysis of employee data and information.
• Oversee development of communication strategies.
• Compile data, statistics, and other information.
• Oversee the preparation of reports.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Organize staff consultation and grievance procedures.
• Oversee payroll administration.
• Arrange travel, related itineraries, and make reservations.
• Greet visitors and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms, and other documents.
• Provide customer service.
• Collaborate with the marketing department to understand and communicate marketing messages to the field.
• Assign, coordinate, and review projects and programs.
• Plan, organize, direct, control, and evaluate daily operations.

Supervision

• Supervise 1 to 2 people.

Computer and Technology Knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Social Media
• MS Office
• QuickBooks

Area of Specialization

• Contracts
• Charts, tables, graphs, and diagrams
• Project management

Security and Safety

• Criminal record check

Transportation / Travel Information

• Public transportation available

Work Conditions and Physical Capabilities

• Fast-paced environment
• Work under pressure
• Large caseload

Personal Suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management

Experience

• Experience is an asset.