administrative assistant

Olympus Masonry Ltd.; Vancouver; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading construction company is seeking a managerial professional to oversee daily operations, manage contracts, and handle payroll administration. The ideal candidate will have a college diploma and experience in procurement, along with strong organizational and multitasking skills. This role requires someone who can work independently and efficiently manage a team in a dynamic environment.

Qualifications

• 1 to 2 years of experience in a managerial role.
• Ability to work independently and with minimal supervision.
• Experience in purchasing, procurement, and contracts.

Responsibilities

• Direct and control daily operations.
• Manage contracts and oversee payroll administration.
• Recruit and hire workers, providing ongoing support.

Skills

Organized

Time management

Ability to multitask

Reliability

Team player

Quick learner

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Quick Books

Adobe Acrobat Reader

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work setting

• Construction

Tasks

• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train staff
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• Accounting software
• MS Office
• Quick Books
• Adobe Acrobat Reader

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Contracts
• Payroll services

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Quick learner

Experience

• 1 year to less than 2 years

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