Administrative Assistant To Director - One Person One Record

Nova Scotia Health and IWK Health; Canada; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

An established healthcare provider is seeking a dedicated Administrative Assistant to support executive-level operations. This role involves coordinating administrative activities, facilitating communication among various departments, and providing backup support to the Senior Leadership Team. With a focus on creating efficiencies and streamlining processes, the position offers a unique opportunity to be part of a diverse team committed to delivering high-quality health services. Embrace the chance to work in a hybrid environment, balancing the flexibility of remote work with the collaborative spirit of in-office interactions.

Benefits

Health Insurance

Dental Insurance

Travel Insurance

Long-term Disability Insurance

Life Insurance

Defined Benefit Pension Plan

Qualifications

• 5-7 years of experience providing executive-level administrative support.
• Proficiency in modern office practices and meeting technologies.

Responsibilities

• Provide comprehensive administrative support to the Director and managers.
• Coordinate day-to-day operations and facilitate communication across teams.

Skills

Administrative Support

Office Coordination

Communication Skills

Organizational Skills

Interpersonal Skills

Technology Proficiency

Education

Post-Secondary Diploma in Office Administration

Undergraduate Degree

IAAP Certification

Job description

Click here as an internal applicant.

Req ID:

#
Location:

ProvincialZone,

All Locations
Department:

OPOR Clinical Information Systems
Type of Employment:

Temporary

Hourly FT long-assignment(

100%) x

1
Management/Non UnionP

osition
Posting Closing Date:

16-May-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out novascotia to see why more people from across the globe are moving here.

About the Opportunity

The Administrative Assistant is responsible for providing confidential comprehensive administrative support to the Director and their managers by effectively coordinating the day-to-day operation of the Director’s and their manager’s offices. The position coordinates all administrative activities, acts as liaison between the various Directors, managers and staff, facilitating communication and meetings across NS Health.This position provides additional support to individuals, committees or working groups as assigned. This position works closely with the Executive Assistant of the Senior Director IM/IT providing back up as required and supporting the IM/IT Senior Leadership Team as required.

About You

We would love to hear from you if you have the following:

-Post-Secondary diploma in a recognized office administration, business administration or secretarial program
-minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
-Undergraduate degree is an asset
-International Association of Administrative Professionals (IAAP) certification is an asset
-Excellent communication skills, interpersonal relationships with all levels of staff, prioritizing and organizational skills.
-Demonstrate competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
-Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
-Proficiency in typing accuracy and speed is essential.
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours
-Long-assignment, Full-time Position; 75 Hours Bi-weekly
-Approximately 18 months (assignment length is subject to change)
-Travel to other sites may be required
-This is a hybrid role (work fromhome and in office)

Compensation and Benefits

$24.26 - $30.32 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ and self-identify.