Administrative Assistant to Director - One Person One Record

Nova Scotia Health and IWK Health; Nova Scotia; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A leading health provider in Nova Scotia seeks an Administrative Assistant to support the Director and management team. This role involves coordinating daily operations, facilitating communication, and providing administrative support across various locations. Ideal candidates will have extensive experience in office administration, strong communication skills, and proficiency in modern office technologies. The position offers a hybrid work environment and competitive compensation.

Benefits

Health Insurance

Dental Insurance

Travel Insurance

Long-term Disability

Life Insurance

Defined Benefit Pension Plan

Qualifications

• 5-7 years of administrative support experience at the executive level.
• Proficiency in typing accuracy and speed is essential.

Responsibilities

• Provide comprehensive administrative support to the Director and managers.
• Coordinate administrative activities and facilitate communication across NS Health.

Skills

Communication

Organizational Skills

Interpersonal Relationships

Technology Utilization

Education

Post-Secondary Diploma in Office Administration

Undergraduate Degree

Job description

Click here to apply as an internal applicant.

Location : Provincial Zone, All Locations

Department : OPOR Clinical Information Systems

Type of Employment : Temporary Hourly FT long-assignment ( 100% ) x 1

Management / Non Union P osition

Posting Closing Date : 16-May-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

The Administrative Assistant is responsible for providing confidential comprehensive administrative support to the Director and their managers by effectively coordinating the day-to-day operation of the Director’s and their manager’s offices. The position coordinates all administrative activities, acts as liaison between the various Directors, managers and staff, facilitating communication and meetings across NS Health.This position provides additional support to individuals, committees or working groups as assigned. This position works closely with the Executive Assistant of the Senior Director IM / IT providing back up as required and supporting the IM / IT Senior Leadership Team as required.

About You

We would love to hear from you if you have the following :

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
• Undergraduate degree is an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• Excellent communication skills, interpersonal relationships with all levels of staff, prioritizing and organizational skills.
• Demonstrate competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
• Proficiency in typing accuracy and speed is essential.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Long-assignment, Full-time Position; 75 Hours Bi-weekly
• Approximately 18 months (assignment length is subject to change)
• Travel to other sites may be required
• This is a hybrid role (work fromhome and in office)

Compensation and Benefits

24.26 - $30.32 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black / African Nova Scotian, Persons of Colour, Foreign Nationals / Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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Administrative Assistant • All Locations, NS, CA