Administrative Support 09

St. Joseph's Healthcare Hamilton; Hamilton; On-site; CAD 30,000 - 60,000; Part time

Job summary

An established healthcare provider is seeking a dedicated administrative professional to support the Eye Clinic's operations. This part-time role involves providing essential reception and clerical support, ensuring smooth day-to-day operations in a busy clinical environment. The ideal candidate will have strong organizational and communication skills, along with a solid background in medical office administration. Join a diverse and inclusive team that values equity and safety, and contribute to the well-being of the community we serve. If you thrive in a dynamic setting and are passionate about patient care, this opportunity is perfect for you.

Qualifications

• 3+ years clerical experience in a clinical setting.
• Proficiency in HBO patient information system and patient scheduling.

Responsibilities

• Provide administrative and reception support for the Eye Clinic.
• Coordinate patient-related details and departmental activities.

Skills

Medical terminology

Clerical experience

MS Excel

Organizational skills

Communication skills

Interpersonal skills

Patient Scheduling System

Computer literacy

Education

Post-secondary diploma in medical office administration

Medical terminology certificate

Tools

HBO patient information system

Windows

Outlook

Job description

Position Details

Posting #: 31152

Department: Eye Clinic

Employee Type: Regular, Part Time

Union: CUPE

Openings Remaining: 1

Schedule

Work Days: Monday to Friday

Time of Day: Days

Shift: 7.5 hour

Shift Start: 7:30, 8:00 (Hours are subject to change based on operational requirements)

Work Location: King Campus (Stoney Creek East Hamilton)

Application Dates

Opening Date: 08/05/2025

Closing Date: 15/05/2025 (Applications must be received online by 12:00 midnight on the Closing Date)

Position Description

Position Summary: This position provides administrative and reception support for the day-to-day operations of the Eye Clinic at the Centre for Ambulatory Health Services. All patient-related details and departmental activities are coordinated to ensure the smooth operation of all services in accordance with hospital policies and procedures.

Qualifications

• Post-secondary diploma/certificate in medical office administration or equivalent education and experience
• Medical terminology certificate preferred
• Minimum of 3 years clerical experience in a clinical setting
• Experience supporting a busy and diverse clinical service
• Basic MS Excel skills
• Intermediate medical terminology, spelling, and typing skills
• Clerical testing may be required
• Strong organizational, communication, and interpersonal skills
• Proficiency in HBO patient information system, including order entry and transcribing orders
• Computer literacy in Windows and Outlook
• Experience with Patient Scheduling System
• Ability to exercise independent judgment and work autonomously
• Tact and diplomacy in interactions with health professionals, patients, and families
• Good attendance and work performance
• Completion of orientation as required

Wage Rate: Hourly: $28.87 - $30.14 - $31.37 (plus 14% in lieu of benefits)

St. Joe’s promotes diversity and inclusiveness, reflecting the community we serve. We are an equal opportunity employer committed to equity and safety, aligning with our Mission, Vision, and Core Values. Only those selected for an interview will be contacted. We provide accessible recruitment processes; please inform us if accommodations are needed.