Project Coordinator – Design & Construction

Aegis Brands Inc.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Aegis Brands Inc. is seeking a Project Coordinator for their Design & Construction Team in Toronto. The role involves project coordination, contract management, and supporting new restaurant developments. Ideal candidates will have a background in construction management and strong communication skills, with a focus on delivering projects on time and within budget.

Benefits

Competitive compensation and benefits package

Extended weekends

Industry-leading vacation schedules

Professional development support

Qualifications

• 3-5 years project coordination experience in restaurant or retail.
• Ability to manage multiple projects simultaneously.
• Knowledge of Health & Safety regulations and Building Codes.

Responsibilities

• Support new store development and renovation projects.
• Manage contract administration and vendor communications.
• Prepare and review project budgets and schedules.

Skills

Project Coordination

Contract Administration

Communication

Problem Solving

Education

Degree/Diploma in Building Technology or Construction Management

Tools

Adobe Suite

Bluebeam Revu

MS Office Suite

Construction/Project Management Software

Job description

Are you extraordinary at what you do and looking for a great place to apply all those traits that make you an amazing individual? Join the team at Aegis Brands as a Project Coordinator – Design & Construction, as part of our Design & Construction Team.

Aegis Brands is a thriving organization that is growing and expanding nationally. We offer a dynamic, high-performance culture with exceptional team members where you can grow your career and maximize your potential. A competitive compensation and benefits package can be yours along with the opportunity for extended weekends and industry-leading vacation schedules. We will support you in your professional development and nurture your career with us. We are proud of the company culture we have created and would love you to be a part of it!

The Position

The Project Coordinator – Design & Construction will hold a key administrative and coordination role within our Design & Construction Team. You are detail oriented and thrive on keeping the team organized, projects coordinated and have a passion to be an industry leader on equipment and building materials. Your project coordination, contract administration, kitchen equipment and building materials background and experience will support the team with new restaurant development, renovation and rollout programs for Franchise and Corporate projects. You are a natural problem solver with an ability to develop working relationships with a variety of stakeholders including internal Development & Operations Teams, Franchisees, equipment vendors, and contractors. You can take the initiative, be curious and elevate the team with your skills ensuring consistent project delivery.

Job Responsibilities

Key member of the Construction Team, reporting to VP of Design & Construction, providing Project Coordination and Construction Management support in the following areas:

• Support new store development, renovation and rollouts with contract administration
• Issues, manages and coordinates Bid Tender Packages with GCs and Equipment Vendors. Issues any Addenda/Notifications to GC/Vendors. Responds to or redirects any inquiries from vendors to PM/Consultants. Manage vendor RFP’s by obtaining quotes, reviews and summarizes for PM approval/award vendor packages. Support PMs in preparing preliminary and final budgets
• Maintain regular communication with the team, contractors, franchisees, trades, vendors, and all internal stakeholders for each project to ensure effective coordination of construction projects
• Prepare and review tracking all relevant information including quotes, invoices, budgets, status reports and project schedules
• Proficient in construction management software for online RFQs/RFPs, GC tenders, milestone tracking, contract administration, project cost control and accounting, site progress reports and document tracking
• Compiles and updates Quarterly Capex Forecast report. Reviews project costing with PM to ensure accurate capital forecasting estimate. Creates and manages billing for approval. Manages third party to ensure all costing is submitted correctly. Submits all information required for Finance and AR processing. Provides ongoing support with Finance, Franchisees and PMs on any billing inquiries
• Manage all permit and license applications and approvals required for projects such as but not limited to business and liquor licenses, health and fire department approvals
• Knowledgeable with kitchen equipment specifications for commercial kitchens, mechanical, electrical and plumbing requirements to provide value engineering and support to the company on rollouts and new equipment proposals
• Ensure compliance with all corporate procedures, operational standards and legal guidelines
• Some travel may be required
• Administrative tasks and any other duties assigned by VP of Construction
  
  

Qualifications

• A Degree/Diploma in Building Technology, Construction Management or a related field preferred
• 3-5 years project coordination experience within the restaurant or retail & franchise industry either on the client or contractor side preferred
• Proficient in Adobe Suite, Blubeam Revu, MS Office suite and Construction/Project Management software
• Fundamental understanding of the development, design and construction industries including processes, procedures, drawings and permits in all provinces
• A proven ability of consistently completing projects on time and within budget objectives
• Strong ability to manage challenging situations and people under tight timelines
• Excellent verbal and written communication skills
• Ability to read blueprints, schematics, field drawings and plans
• Knowledge of Health & Safety regulations and related Building Codes with an understanding of different code requirement Nationally
• Experience in a position requiring the simultaneous handling/coordination of multiple projects
• A team-oriented approach to meeting goals and objectives
  
  

Aegis Brands is an equal opportunity employer and strongly believes in an inclusive culture with diverse colleagues. We value diversity within our team and strongly support hiring from the BIPOC Community.

We would like to thank all applicants for their interest. Only those applicants under consideration will be contacted. Should you require an accommodation at any point in our recruitment process, or need this job posting in an alternative format, please let us know.