Early Learning Admin Coordinator

Hope’s Home Inc.; Saskatoon; On-site; CAD 25,000 - 34,000; Full time

Job summary

Hope’s Home Inc. is seeking an Administrative Assistant for the Early Learning & Childcare Centre in Saskatoon. This role supports the centre’s operations, licensing, grants, and day-to-day admin tasks, engaging with families, staff, and children.

The position requires strong clerical skills, attention to detail, and the ability to manage multiple databases (HiMama, SharePoint, Sage) while assisting the ELCM and coordinating with Ministry and partners.

Qualifications

• Completion of a Business Certificate.
• Recognized office education or secretarial certificate/diploma and/or comparable combination of training and experience.
• Two years’ experience in an administrative assistant position
• Must have a valid driver’s license.

Responsibilities

• Greet families and children when they enter the facility.
• Send email communications to staff and parents and update contact lists.
• Draft agendas and take meeting minutes for meetings.
• Manage the Early Learning & Childcare Centre waitlist and help fill vacant spaces.
• Call and schedule meet and greet appointments for the manager.
• Monitor daycare fee payments and follow up with parents about unpaid fees.
• Update tuition plans on HiMama.
• Collect donations and record contact information for tax receipts.
• Assist in the EA Grant process with grant applications and monitoring.

Skills

Communication

Organization

Team collaboration

Independent work

Typing 50 wpm

Education

Business Certificate

Secretarial certificate/diploma

Tools

MS Office

SharePoint

HiMama

Sage

Job description

Hope’s Home Inc. is seeking an Administrative Assistant for the Early Learning & Childcare Centre in Saskatoon. This role supports the centre’s operations, licensing, grants, and day-to-day admin tasks, engaging with families, staff, and children.

The position requires strong clerical skills, attention to detail, and the ability to manage multiple databases (HiMama, SharePoint, Sage) while assisting the ELCM and coordinating with Ministry and partners.