Marketing Project Manager

ZipRecruiter; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company in Toronto is seeking a Project Manager to transform marketing strategies into organized execution. The role involves managing multiple campaigns and ensuring cross-functional teams stay focused on priorities and timelines. Ideal candidates will have strong project management skills, particularly in Notion, and be adept at communication and process improvement.

Qualifications

• 3–5 years project or program management experience.
• Proven ability to manage multiple projects simultaneously.
• Expert-level Notion skills required.

Responsibilities

• Collaborate with Marketing and Program teams for project scoping.
• Build work-back schedules and adjust as priorities shift.
• Guide activation phases to ensure alignment with brand standards.

Skills

Project Management

Communication

Systems Thinking

Education

PMP Certification

Tools

Notion

Figma

SQL

Job description

Job Description

Role Summary

You turn marketing strategy into organized, on‑time execution. You’ll juggle multiple campaigns, manage resources in Notion, and keep cross‑functional teams focused on clear priorities, timelines, and results.

Key Responsibilities

• Project Intake & Scoping – Collaborate with both Marketing and Program teams, to clarify objectives, success metrics, budgets, and initial scope before work begins.
• Plan & Schedule – Build realistic work‑back schedules in Notion, mapping tasks, owners, and dependencies; adjust as priorities shift.
• Cross‑Functional Coordination – Bring the right people in at the right moment, with the context they need to eliminate blockers and hit milestones.
• Brief Ownership – Collect inputs, refine requirements, and secure stakeholder sign‑off; ensure every team member works from a single, approved brief.
• Execution Oversight – Guide activation phases (creative production, media trafficking, QA, launch) to keep output aligned with brief and brand standards.
• Quality & Risk Management – Track deliverables against quality benchmarks, flag risks early, and drive course‑corrections before deadlines slip.
• Process Improvement – Document and iterate workflows; recommend automations, templates, or tooling that speed time‑to‑market.
• Reporting – Compile lightweight performance updates from GA4, ad platforms, and automation tools so stakeholders see progress at a glance.
• Knowledge Management – Maintain a single source of truth in Notion (dashboards, post‑mortems, SOPs) to preserve institutional knowledge.

Must‑Have Qualifications

• 3–5 years project or program management experience within a marketing team or agency.
• Proven ability to manage 5–10 concurrent projects without losing detail.
• Expert‑level Notion skills (databases, formulas, advanced views, integrations).
• Strong written and verbal communication—concise updates, clear briefs, and stakeholder diplomacy.
• Systems thinker who documents processes and relentlessly improves them.

Nice‑to‑Have

• Formal PM credentials (PMP, Scrum, or similar).
• Experience with Figma, n8n/Zapier automations, or basic SQL.
• Familiarity with charitable gaming, lotteries, or other regulated verticals.
• Light copy‑editing skills to catch brand or compliance issues on the fly.