Payroll Benefits Coordinator

Access Communications Cooperative Limited; Regina; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is looking for a dedicated individual to manage payroll and benefits administration. This role is pivotal in ensuring compliance with collective agreements and corporate policies while fostering a positive, team-oriented environment. The ideal candidate will have a strong background in payroll systems and benefits coordination, along with excellent organizational and communication skills. Join a dynamic organization recognized for its commitment to employee engagement and community involvement, where your contributions will make a significant impact on the workforce and the community.

Benefits

Outstanding Benefits Package

Health, Dental and Vision Insurance

Company Matched Pension Plan

Ongoing Training and Development Opportunities

Amazing Staff Discounts

Volunteer Opportunities

Qualifications

• Minimum of two years of experience using HRIS and understanding accounting principles.
• Strong organizational, interpersonal, and communication skills are essential.

Responsibilities

• Process bi-weekly payroll accurately, including employment changes and deductions.
• Coordinate enrollment, changes, and terminations for group benefit and pension plans.

Skills

Payroll Administration

Benefits Administration

HRIS (Payroll ADP-Workforce Now)

Excel

Communication Skills

Organizational Skills

Education

Diploma in Business with Human Resources courses

Diploma in Human Resources

Payroll Compliance Professional (PCP)

Tools

HRIS Software

Excel

Job description

Access Communications Co-operative Limited is seeking a focused individual who will be responsible for ensuring accurate and timely preparation and administration of payroll and benefits for both in and out-of-scope employees. This includes adherence to collective agreements, legislative requirements, corporate policies, pension and benefits provisions, and internal reporting standards. Access is a fast-paced and dynamic organization that fosters a positive, team-oriented, and innovative work environment. Recognized as one of Saskatchewan's Top Employers and Achievers' 50 Most Engaged Workplaces, as well as a proud 100% Saskatchewan Co-operative, we offer competitive wages and a comprehensive benefits package.

In this position, you will be working in the Human Resources Department.

Key Responsibilities:

Payroll Administration

• Set up and maintain employee records in the payroll system, including onboarding and terminations.
• Process bi-weekly payroll accurately, including employment changes, salary adjustments, and statutory/payroll deductions.
• Review and audit time and attendance records; correct discrepancies (e.g., clock-card errors).
• Ensure accurate administration of taxable benefits and payroll-related allowances.
• Issue Records of Employment (ROEs) and final pay upon termination in a timely manner.
• Conduct regular payroll audits and reconciliations to ensure data integrity and compliance with legislation and internal policies.

Benefits & Pension Administration

• Coordinate enrollment, changes, and terminations for group benefit and pension plans.
• Ensure timely registration and discontinuation of employees with providers.
• Maintain accurate records of coverage, beneficiaries, and salary changes with plan providers.
• Respond to employee inquiries regarding benefits and pension plans; resolve issues in a timely and professional manner.
• Liaise with providers to submit documentation and manage claims for disability, WCB, and other benefits.

Compliance & Documentation

• Prepare and submit statutory forms and reports related to payroll, benefits, and pension plans.
• Maintain compliance with employment standards, pension legislation, and collective agreements.
• Ensure completion and storage of all required documentation, including benefit enrolment forms, beneficiary designations, and personal information updates.
• Send regular reminders to employees to update personal details as required.

System & Data Management

• Manage payroll system updates, imports, and exports; perform system checks and validations.
• Ensure data accuracy for month-end, quarter-end, and year-end reporting.
• Collaborate on software improvements and troubleshoot system issues with vendors and IT.
• Track employee data (e.g., absenteeism, payroll statistics); analyze trends and provide reports to HR and management.

Employee Communication & Support

• Act as the first point of contact for payroll, benefits, and pension inquiries.
• Educate employees on policies, procedures, and entitlements related to payroll and benefits.
• Provide letters of employment, income verification, and documentation support as required.
• Maintain positive, confidential, and professional interactions with employees and external providers.

HR Coordination & Support

• Maintain personnel files and ensure accurate record-keeping for payroll and benefits documents.
• Assist with recruitment and termination checklists and ensure sign-off of all related items (e.g., benefit enrolment, equipment inventory).
• Assigns and tracks employee access tools such as security FOBs, gas cards, and service-related equipment; ensures proper documentation, return, and updates during onboarding, transfers, and terminations.
• Support departmental projects and contribute to process improvements and HR initiatives.

Organizational Alignment

• Provide guidance on the interpretation of collective agreements and policies as they relate to payroll and benefits.
• Demonstrate professionalism and uphold organizational values.
• Support a culture of safety and compliance by adhering to all corporate policies and procedures.

Competencies for Success:

• Diploma in Business with Human Resources courses or a Diploma in Human Resources from a recognized learning institution.
• Certifications, Licenses, Designations – Payroll Compliance Professional r (PCP) – National Payroll Institute
• Minimum of two year of experience using HRIS – Payroll ADP-Workforce Now and understanding accounting principles.
• Strong organizational, interpersonal and communication skills are essential.
• Advanced experience with Excel spreadsheet and word-processing applications is required.
• Clear Criminal Record Check.

The Benefits?

• Great Salary!
• Outstanding Benefits Package, including Health, Dental and Vision.
• Amazing staff discounts on all services.
• Company matched Pension plan.
• Ongoing training and development opportunities
• Volunteer Opportunities! We do good things in the community, and everyone here is a part of that.