Proposal Coordinator

Dillon Consulting Limited; Saskatoon; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

Dillon Consulting is seeking a Proposal Coordinator to join their Business Development and Sales team. This role involves managing proposal submissions, collaborating with technical teams, and ensuring high-quality outputs. Flexible work hours and hybrid arrangements are offered, making it an exciting opportunity for organized and motivated individuals.

Benefits

Flexible Work Hours

Hybrid Work Arrangements

Health Benefits

Retirement Plans

Wellness Programs

Employee Ownership

Qualifications

• At least two years’ experience with proposals and tender submissions.
• Three to five years of administrative experience or equivalent education/skills.

Responsibilities

• Create professional, high-quality proposals from initiation to delivery.
• Use proposal management software daily, collaborating with the Proposal Content Specialist.
• Implement quality control measures.

Skills

Organizational Skills

Communication

Attention to Detail

Education

Post-secondary education in administration, marketing, business, or communications

Tools

Microsoft Word

Microsoft Excel

Adobe Creative Suite

Proposal Management Software

Job description

The Opportunity

Dillon Consulting is seeking motivated candidates to fill several positions available for a Proposal Coordinator to join our Business Development and Sales (BDAS) group. The addition of a new Proposal Coordinator is part of an exciting new approach to managing our proposal sales operations in Dillon!

As part of our Proposal and Sales Team, this key role involves working closely with our Business Units and technical subject matter experts to create high-impact proposal sales submissions. Responsibilities include managing all aspects of proposal submission, content generation using Dillon’s proposal management software and content library, and guiding technical staff through our proposal processes. This role suits someone who thrives in a fast-paced environment, enjoys collaboration, and is highly organized and self-motivated.

If you are driven by reliability, achievement, continuous development, and creativity, then our values align. We highly encourage you to apply for this exciting role.

At Dillon, we operate as one team. The successful candidate can be based at any of our 23 offices across Canada.

We offer flexible work hours and hybrid work arrangements to help balance work and personal life.

Responsibilities

1. Work with Business Units and technical teams to create professional, high-quality proposals from initiation to delivery.
2. Use our proposal management software daily, collaborating with our Proposal Content Specialist (full training provided).
3. Review project documents to evaluate requirements, contractual terms, and compliance.
4. Compile marketing materials, prepare qualification documents, and coordinate graphics and layout with Marketing.
5. Coordinate information flow to meet deadlines and review requirements.
6. Format, edit, print, and review documents.
7. Develop internal relationships to ensure timely responses and maintain high standards.
8. Implement quality control measures.
9. Monitor potential project opportunities using internal systems.
10. Participate in proposal debriefings for continuous improvement.

Qualifications

1. At least two years’ experience with proposals and tender submissions.
2. Three to five years of administrative experience or equivalent education/skills.
3. Post-secondary education in administration, marketing, business, or communications is an asset.

Experience

1. Advanced skills in Microsoft Word, especially large document formatting.
2. Proficiency in Microsoft Excel.
3. Strong writing, editing, and communication skills.
4. Ability to format, edit, and layout documents consistently.
5. Attention to detail and accuracy.
6. Understanding of financial terms and working with budgets and schedules.
7. Strong organizational and time management skills.
8. Experience in a professional services firm (environmental/engineering/planning) is an asset.
9. Experience with proposal management software and Adobe Creative Suite is an asset.
10. APMP Certification is an asset.

Why choose Dillon

Dillon is powered by passionate, proficient people committed to socially important projects and innovation. We foster a culture of growth, inclusiveness, and excellence, recognized as a Great Place to Work. We offer various benefits, development opportunities, and a supportive environment that values our employees’ contributions.

Our core values include:

• Reliability: Building trust through actions.
• Achievement: Hitting targets through dedicated work.
• Continuous development: Learning and growing.
• Creativity: Discovering new possibilities.
• Courage: Doing what matters, even when hard.
• Inclusiveness: Valuing differences and fostering belonging.

We also provide extensive benefits like employee ownership, health benefits, retirement plans, flexible work arrangements, wellness programs, and more.

About Dillon

Dillon is a Canadian, employee-owned consulting firm specializing in planning, engineering, environmental science, and management. With over 20 offices and 1000+ employees, we deliver innovative solutions for complex projects, committed to excellence for over 75 years. Recognized as one of Canada’s Best Managed Companies, we continually strive for a diverse and inclusive workplace.

Employment Equity, Diversity & Inclusion

Dillon is dedicated to equity, inclusiveness, and diversity. We encourage applicants requiring accommodations during the interview process to contact us.