Order Clerk (Customer Service Representative)

Patron Career Staffing; Mississauga; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Customer Service Representative to join their dynamic team. In this role, you will play a vital part in processing customer orders and ensuring smooth communication regarding delivery schedules. Your attention to detail and organizational skills will be essential in maintaining accurate records and addressing customer inquiries. This full-time position offers a supportive environment where you can thrive while collaborating with various departments to enhance customer satisfaction. If you are passionate about providing excellent service and enjoy working in a fast-paced setting, this opportunity is perfect for you.

Qualifications

• 2+ years of experience in customer service or logistics.
• Strong attention to detail and organizational skills.

Responsibilities

• Receive and verify customer orders, ensuring stock availability.
• Maintain accurate records and communicate with customers effectively.

Skills

Customer Service

Data Entry

Problem-Solving

Communication Skills

Organizational Skills

Attention to Detail

Education

High School Diploma

Tools

Accounting Software

MS Office Suite

Job description

As a Customer Service Representative (Order Clerk), you play a crucial role in the efficient processing of orders for materials and merchandise. You are responsible for accurately receiving and processing customer orders, tracking order progress, and communicating any changes in delivery schedules to customers. Maintaining comprehensive records of pricing, delivery dates, inventory, and transaction-related data is essential. Utilizing specialized software or a tracking system, you ensure smooth order processing. You also address customer inquiries via phone or email, providing prompt and effective non-technical issue resolution. You collaborate with other departments to meet customer needs and contribute to maintaining a customer relationship database. The position reports to the Operations Manager and operates under moderate supervision.

Responsibilities:

1. Receive and verify orders, ensuring availability and stock using accounting software.
2. Monitor customer credit terms and provide updates on order status, delivery dates, and freight charges.
3. Input orders accurately into accounting software and maintain effective communication with warehouse staff.
4. Offer freight quotations and generate Bill of Lading documents for outgoing shipments.
5. Process freight claims for damaged units.
6. Create sales orders and invoices using accounting software.
7. Issue credit memos for returned products and maintain accurate records.
8. Establish and maintain a systematic filing system for inventory and customer records.
9. Ensure electronic filing and cloud storage of documents.
10. Interact professionally with customers via phone and email, providing accurate information and addressing concerns.
11. Receive purchase orders and handle messages promptly and courteously.
12. Provide real-time inventory updates upon request.
13. Collaborate with Operations Manager and warehouse personnel to maintain accurate inventory records.

Qualifications:

1. At least 2 years of relevant experience in customer service, logistics, billing, or a related area.
2. Ability to prioritize, multitask, and thrive in a fast-paced environment.
3. Strong attention to detail and a high degree of accuracy.
4. Excellent organizational and data management skills.
5. Basic understanding of invoicing and crediting processes.
6. Effective written and verbal communication skills with a strong customer service focus.
7. Proficiency in 10-key and data entry, intermediate to advanced level.
8. Proficient in English and MS Office suite.
9. Strong problem-solving abilities.
10. Ability to work efficiently within a team.

Job Type: Full-time

Pay: $22.00 per hour

Schedule:

1. Monday to Friday

Experience:

1. Customer service: 1 year (preferred)
2. Order clerk: 1 year (preferred)

Work Location: In person