Assistant Operations and Property Services

Wesley; Hamilton; On-site; CAD 45,000; Full time

Job summary

Wesley, a nonprofit organization, seeks an Assistant Operations and Property Services to support operational tasks and enhance community service. This full-time, temporary role emphasizes compassion and accountability, requiring strong organizational skills and proficiency in Microsoft Office. Join a dedicated team committed to fostering an inclusive workplace.

Benefits

Positive work culture

Supportive team environment

Professional development opportunities

Employee Assistance Program

Employee discounts

Qualifications

• 1-2 years of experience in a related field preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience managing inventory, ordering, and invoicing.

Responsibilities

• Execute general reception duties and oversee procurement and supply distribution.
• Respond to inquiries from donors, clients, and community members.
• Collaborate with staff and external service providers to facilitate access to services.

Skills

Communication

Problem Solving

Organization

Team Collaboration

Education

College degree in Administration, Business, or related field

Tools

Microsoft Office

Job description

Assistant Operations and Property Services

Posting # : 4057  |  Posting Date : 04/17/2025  |  Closing Date : 04/25/2025 4:00 PM

About Us

Wesley is a longstanding local nonprofit and a certified Ontario Living Wage Network (OLWN) employer. We are passionate about assisting people facing poverty. Our work focuses on children and family programs, housing & homelessness, and resettling newcomers to Canada in Hamilton, Halton, and Brantford.

We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. Our Equity, Diversity, and Inclusion (EDI) policies are integral to our mission. We believe a diverse team enhances our ability to serve our community effectively.

All team members are expected to embrace and participate in our EDI initiatives. By joining us, you'll contribute to an environment promoting equity, respect, and inclusion for all.

Who We Are Looking For

We seek a dynamic, highly motivated Assistant Operations and Property Services who embodies our values of compassion, accountability, responsiveness, and empowerment towards clients, families, and colleagues.

The role involves executing general reception duties and overseeing procurement and supply distribution. Reporting to the Manager, the Assistant will collaborate with the Coordinator to ensure the effective operation of the Operations and Property Services portfolio.

This is a full-time, temporary, non-unionized position until June 26, 2026, paying $22.07/hour for 40 hours per week.

Key Responsibilities

1. Respond to inquiries from donors, clients, and community members; sort mail; assist with room bookings.
2. Support onsite needs, including petty cash and maintenance requests.
3. Ensure compliance with operational plans, policies, procedures; maintain updated Operational Manuals.
4. Assist with inventory procurement, invoicing, and oversee supply distribution.
5. Collaborate with staff, external service providers, and clients to facilitate access to services onsite or remotely.
6. Implement procedures to mitigate organizational risks, including fire and health protocols; report risks promptly.
7. Serve as onsite emergency contact during business hours (e.g., fire alarms, urgent maintenance).
8. Work with the Manager to implement Quality Improvement Plans (QIP) related to procurement and distribution.
9. Participate in service audits and evaluation processes.

Qualifications

• College degree in Administration, Business, or related field preferred; 1-2 years of experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience managing inventory, ordering, and invoicing.
• Strong written and verbal communication skills.
• Ability to prioritize, analyze, solve problems, and handle sensitive/confidential information.

Benefits & Opportunities

• A positive work culture encouraging staff contribution.
• A supportive team environment fostering achievement.
• Organizational events like Staff Appreciation Day.
• Professional development and training opportunities.
• Immediate access to Employee Assistance Program.
• Employee discounts.

Application Process

Please apply via Wesley's Bamboo Portal: https://wesley.bamboohr.com/jobs/. We encourage applications from all qualified candidates. Only those selected for interviews will be contacted. No phone inquiries. More about Wesley at our website.