Administrative Assistant

Women's Shelters Canada; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established organization dedicated to supporting women's shelters is seeking a skilled administrative professional. This role involves managing office functions, scheduling appointments, and maintaining digital databases. You will play a crucial part in ensuring smooth operations and supporting the team with various administrative tasks. If you are organized, detail-oriented, and passionate about making a difference, this opportunity is perfect for you. Join a compassionate team that values your contributions and offers a supportive work environment.

Qualifications

• Proficient in managing office functions and scheduling appointments.
• Strong data entry skills and experience with digital databases.

Responsibilities

• Manage routine office functions including booking and confirming appointments.
• Oversee logistics for training and development strategies.

Skills

Customer Service

Data Entry

Administrative Skills

Communication Skills

Education

High School Diploma

Post-Secondary Education

Tools

Canada Helps Online Portal

Computerized Information Systems

Job description

Responsibilities include:

1. Manage routine office functions including booking appointments
2. Schedule and confirm appointments
3. Answer electronic enquiries
4. Arrange travel, related itineraries and make reservations
5. Set up and maintain computerized information filing systems
6. Type and proofread correspondence, forms and other documents
7. Perform data entry
8. Provide customer service
9. Maintain and manage digital database
10. Perform administrative tasks, including processing expense reimbursements
11. Manage logistics for training and development strategies
12. Oversee the analysis of employee data and information
13. Compile HR data, statistics and other information
14. Record, prepare and distribute minutes of meetings, seminars and conferences
15. Coordinate the preparation of reports
16. Support on Canada Helps online portal and database