Seasonal Office Coordinator

NFI Industries; Delta; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Seasonal Office Coordinator to join their dynamic team in Delta, BC. This role involves a variety of administrative tasks, from managing reports and records to ensuring smooth communication across departments. The ideal candidate will have a strong background in office administration, exceptional communication skills, and proficiency in MS Office. This seasonal position offers the opportunity to contribute to a collaborative environment while enhancing your professional skills. If you're ready to take on a challenging yet rewarding role, this is the perfect opportunity for you!

Qualifications

• 2-5 years of office experience required.
• Proficiency in MS Office applications is essential.

Responsibilities

• Manage office support functions and maintain reports.
• Ensure security protocols and assist with customer discrepancies.

Skills

MS Office proficiency

Communication skills

Time management

Customer service skills

Typing skills

Multitasking

Education

High school diploma

Bachelor Degree

Tools

Shipping software (UPS, FedEx)

Job description

Job Description:

Seasonal Office Coordinator at NFI Industries is located in Delta, BC, Canada. This position is suitable for candidates with a Bachelor Degree. The role is part of the Administrative field and is open until June 8, 2025.

Job Responsibilities:

Overview: The Office Coordinator, under general supervision, performs a variety of administrative and office support functions, including creating and maintaining reports, records, and files related to department work processes.

Shift: Monday to Friday, 7am to 3:30pm. This is a seasonal position through September.

Responsibilities include:

• Ensuring security protocols at the front desk (driver and visitor sign-in).
• Answering and routing telephone calls politely, taking messages, and directing calls appropriately.
• Scheduling inbound and outbound freight in coordination with customer and operations departments.
• Verifying receiving and shipping documents for accuracy.
• Maintaining data and records related to shipping and receiving activities.
• Verifying shipping orders and quantities against picking documents.
• Assisting in resolving customer discrepancies.
• Collecting inbound freight documentation and routing it to the correct record-keeping unit.
• Managing the pallet control and exchange program.
• Handling AR/AP and vendor invoices.
• Running customer reports and scanning invoices as needed.
• Assisting with special projects as directed by supervisors or managers.
• Supporting timekeeping and payroll reporting.
• Filing necessary paperwork for the facility.
• Performing other administrative tasks as required.

Qualifications:

• High school diploma or equivalent.
• 2-5 years of office experience.
• Proficiency in MS Office applications.
• Intermediate typing skills and 10-key by touch.
• Experience with shipping software systems like UPS and FedEx.
• Excellent communication skills.
• Strong time management, multitasking, reporting, and customer service skills.
• Flexibility to work irregular or extended hours, including nights, weekends, and holidays.

Canada Equal Opportunity/Disability Statement: NFI is committed to diversity and inclusion. Accommodations are available for candidates with disabilities during the selection process.