office coordinator

Woodhouse Realty; Surrey; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to join their team. In this role, you will be responsible for coordinating office services, managing budgets, and ensuring efficient office operations. The ideal candidate will possess strong organizational skills, the ability to multitask, and a commitment to fostering an inclusive work environment. This position offers a chance to make a meaningful impact in a supportive setting, where your contributions will be valued and recognized. If you thrive in a dynamic environment and are passionate about helping others, this opportunity is perfect for you.

Qualifications

• 1-2 years of experience in an administrative role.
• Strong organizational and multitasking abilities.

Responsibilities

• Establish work priorities and ensure deadlines are met.
• Administer policies related to information access and privacy.

Skills

Organizational Skills

Multitasking

Teamwork

Education

Secondary (high) school graduation certificate

Job description

Qualifications

• Secondary (high) school graduation certificate

Tasks

1. Establish work priorities and ensure procedures are followed and deadlines are met.
2. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
3. Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
4. Assist in the preparation of operating budgets and maintain inventory and budgetary controls.
5. Assemble data and prepare periodic and special reports, manuals, and correspondence.
6. Oversee and coordinate office administrative procedures.
7. Monitor and evaluate office operations.
8. Plan and control budget and expenditures.

Work conditions and physical capabilities

• Ability to work independently.
• Work under pressure.

Personal suitability

• Organized.
• Ability to multitask.
• Team player.

Experience

• 1 year to less than 2 years.

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities.

Support for newcomers and refugees

• Supports newcomers and/or refugees with foreign credential recognition.
• Provides diversity and cross-cultural training to create a welcoming work environment for newcomers and/or refugees.

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth.

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans.
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.

Support for mature workers

• Applies hiring policies that discourage age discrimination.
• Provides staff with awareness training to create a welcoming work environment for mature workers.

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (e.g., anonymizing the hiring process).
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.