administrative assistant

Canada Visa Express; Mississauga; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading consulting firm in Mississauga is seeking an entry-level administrative professional. The role involves coordinating HR activities, managing daily operations, and providing excellent customer service. Ideal candidates will have strong multitasking abilities and proficiency in MS Office. This full-time position requires a secondary school graduation certificate and offers a dynamic work environment.

Qualifications

• 1 to 2 years of experience required.
• Ability to work independently and under pressure.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Coordinate HR activities to meet organizational goals.
• Manage daily operations and evaluate effectiveness.

Skills

Communication

Multitasking

Organization

Time Management

Client Focus

Education

Secondary (high) school graduation certificate

Tools

MS Office Suite

QuickBooks

Google Docs

Adobe Acrobat Reader

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work must be completed on site; remote work is not an option.

Work setting

• Consulting firm

Responsibilities

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department to meet organizational goals
• Coordinate the flow of information within the team
• Manage daily operations and evaluate their effectiveness
• Open and distribute mail and materials
• Plan and control budgets and expenditures
• Establish and implement policies and procedures
• Record and prepare minutes for meetings, seminars, and conferences
• Develop and implement recruitment strategies
• Schedule appointments and manage contracts
• Manage staff training and development strategies
• Answer telephones and electronic inquiries
• Compile data and maintain records
• Respond to employee questions and complaints
• Order and maintain office supplies
• Organize staff procedures and direct visitors
• Set up and maintain filing systems
• Type, proofread, and manage correspondence and documents
• Perform data entry
• Provide excellent customer service
• Collaborate with marketing to communicate messages
• Maintain digital databases and evaluate work environments for safety

Experience and specialization

Computer and technology knowledge

• Google Docs, MS Office Suite (Excel, PowerPoint, Word, Access), MS Windows
• QuickBooks, Simply Accounting, Adobe Acrobat Reader

Technical terminology

• Legal

Additional information

Security and safety: Criminal record check required

Transportation/travel information: Own vehicle or public transportation available

Work conditions and physical capabilities

• Ability to work independently, in fast-paced environments, under pressure, and with tight deadlines
• Attention to detail, repetitive tasks, large caseload and workload, minimal supervision

Personal suitability

• Multitasking, excellent communication, flexibility, judgment, organization, teamwork, accuracy, client focus, reliability, time management, adaptability, accountability, dependability, due diligence, quick learning

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Legal Services