Administrative Assistant / Receptionist

Eventscape Inc.; Toronto; On-site; CAD 35,000 - 50,000; Full time

Job summary

Eventscape Inc., un leader mondial dans la fabrication architecturale sur mesure, recherche un Réceptionniste & Assistant Administratif pour soutenir ses opérations de bureau. Ce rôle clé implique d'accueillir les visiteurs, d'assister l'équipe comptable et de maintenir l'organisation du bureau. Si vous êtes une personne organisée, avec un bon sens de la communication et une attention aux détails, rejoignez une équipe collaborative qui valorise la créativité et la précision.

Qualifications

• Personnalité positive et accessible avec d'excellentes compétences en communication.
• Compétences organisationnelles solides et attention aux détails.
• Expérience avec Excel (VLOOKUP et tableaux croisés dynamiques).

Responsibilities

• Accueillir les visiteurs et gérer les appels de manière professionnelle.
• Assister l'équipe comptable avec la saisie de données et le traitement des paiements.
• Gérer les fournitures de bureau et organiser des réunions internes.

Skills

Communication

Organisation

Attention aux détails

Gestion du temps

Proficience intermédiaire en Excel

Tools

Sage accounting software

Job description

JOIN THE TEAM THAT'S REDEFINING INNOVATIVE ARCHITECTURAL SOLUTIONS

Eventscape, a global leader in custom architectural fabrication, is looking for a Receptionist & Admin Assistant to support our office operations. In this admin` role, you’ll ensure our front office runs smoothly while also assisting the accounting team with administrative and financial tasks. Your organizational skills and attention to detail will help keep the gears turning behind the scenes of our innovative projects.

WHAT YOU'LL DO

• Greet visitors and manage calls with a friendly, professional demeanor, providing a welcoming first impression.
• Assist the accounting team with tasks like data entry, filing, matching invoices with purchase orders, and processing payments.
• Maintain the office's organizational flow by managing office supplies, scheduling shipments, and coordinating travel arrangements.
• Help organize internal meetings and events, including setting up resources and ensuring everything runs smoothly.
• Perform general administrative duties to support the team and contribute to special projects as needed.

WHAT WE'RE LOOKING FOR

• A positive, approachable personality with excellent communication skills.
• Strong organizational skills and attention to detail.
• Intermediate proficiency in Microsoft Excel (VLOOKUP and pivot tables).
• Experience with Sage accounting software is a plus.
• Ability to manage multiple tasks, prioritize effectively, and thrive in a dynamic environment.

WHY EVENTSCAPE?

At Eventscape, we design and build extraordinary architectural environments for visionary designers and architects worldwide. While your role won’t involve fabrication, you’ll play a key part in supporting the teams that bring these groundbreaking projects to life. Join us and be part of a collaborative team that values creativity, precision, and dedication.

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