Administrative Assistant - Department Trauma & Neurosurgery

St. Michael's Hospital; Toronto; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to provide essential organizational and clerical support. This role involves managing correspondence, transcribing medical and legal documents, and maintaining clinical filing systems. The ideal candidate will have strong typing skills, proficiency in Microsoft Office applications, and a solid understanding of medical terminology. Join a dedicated team committed to excellence in patient care and administrative efficiency, where your contributions will be valued, and your professional growth supported.

Qualifications

• Graduate of a recognized secretarial program or equivalent experience.
• Accurate typing/word processing skills at the 55-75 wpm level.
• Knowledge of Medical/Legal terminology a definite asset.

Responsibilities

• Performs organizational and administrative support to the Program.
• Types correspondence related to the department.
• Transcription of medical/legal assessment reports.

Skills

Organizational skills

Typing/word processing skills (55-75 wpm)

Knowledge of Medical/Legal terminology

Proficiency with MS Word

Proficiency with MS Excel

Proficiency with MS Access

Proficiency with SPSS

Knowledge of ICD-10-CA and CCI codes

Interpersonal skills

Communication skills

Education

Graduate of a recognized secretarial program

Equivalent experience

Tools

MS Word

MS Excel

MS Access

SPSS

Lotus Notes/Domino

Job description

Duties & Responsibilities

• Performs organizational and administrative support to the Program.
• Types correspondence related to the department.
• Transcription of medical/legal assessment reports; some editing and reformatting as required.
• Maintenance of clinical filing system.
• Interaction with clinical consultants and patients as necessary.
  
  

Qualifications

• Graduate of a recognized secretarial program or equivalent experience.
• Accurate typing/word processing skills at the 55-75 wpm level.
• Knowledge of Medical/Legal terminology a definite asset.
• Demonstrated proficiency with MS Word, Excel, Access and SPSS.
• Proficient with Lotus Notes/Domino is an asset.
• Experience with motor vehicle accident legislation.
• Knowledge of ICD-10-CA and CCI health classification codes.
• Excellent organizational, interpersonal and communication skills are essential.
• Demonstrated ability to work independently and as part of a multidisciplinary team.
• Ability to function in a busy environment, prioritize workload and meet deadlines in a timely fashion.
• Must have an excellent attendance record.
  
  

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.