Executive Assistant

Stafflink; Ottawa; Remote; CAD 60,000 - 80,000; Part time

Job summary

A nonprofit organization is seeking an experienced Executive Assistant to support their Board of Directors and Executive Director. This part-time, fully remote role involves administrative support, logistics coordination for events, and relationship management. Ideal candidates will have 3-5 years of experience in a fast-paced environment and relevant educational qualifications.

Qualifications

• 3-5 years of experience as an executive administrative professional.
• Experience supporting a Board of Directors.
• Relevant education or combination of training and experience.

Responsibilities

• Provides administrative support to the Executive Director and Board.
• Coordinates travel arrangements and manages budgets.
• Leads logistics for events and meetings.

Skills

Administrative support

Relationship management

Logistics coordination

Education

Office Administration diploma

College or University diploma

Job description

Seeking an experienced Executive Assistant for our nonprofit sector client that works with youth mental health and addiction. This is a contract starting ASAP for 4-6 months. This is fully remote . PART TIME HOURS – approximately 15 hours per week (during business hours). Seeking an Administrative professional that is comfortable running their own schedule but also being able to prioritize around Board meetings and Board availability. Duties :

• Provides administrative support to the Executive Director as well as members of its Board of Directors and Board committees and other key stakeholders.
• Coordination of travel arrangements, expense reports, invoice processing, budget tracking and credit card statement reconciliations
• Prepare meeting minutes and other documents that support formal and information communication.
• Lead logistics coordination of events, consultations and meetings, including agenda development, meeting material organization and printing, and meeting set up logistics, including venue rental, catering, and audio-visual equipment rental.
• Support the development and / or review of contracts and letters of agreement, and management of the contractor relationship to ensure contract completion and payment that is on time and on budget.
• Attends weekly meetings and takes minutes.

Requirements :

• Minimum 3-5 years of experience as an executive administrative professional in a fast-paced environment -Must have experience supporting a Board of Directors
• Office Administration or other College or University diploma OR relevant combination of education, training and experience
• Experience with relationship management is key!