Surgical Booking Coordinator

Canadian Surgery Solutions Ltd.; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading healthcare provider in Canada is seeking a full-time Surgical Booking Coordinator in Calgary. The role involves managing patient inquiries, coordinating appointments, and ensuring efficient patient processing. Ideal candidates will have strong organizational skills and a background in medical administration. This position offers an opportunity to contribute to high-quality patient care in a supportive environment.

Qualifications

• Minimum 2 years of medical administrative experience preferred.
• Experience with robust CRMs and/or Electronic Medical Records (EMR).

Responsibilities

• Respond to client inquiries via multiple platforms.
• Coordinate appointments between patients and surgeons.
• Update patient records accurately.

Skills

Attention to Detail

Organizational Skills

Interpersonal Skills

Analytical Skills

Education

University Graduate in Business or Health Sciences

Tools

HubSpot

Juvonno

MS Office

Job description

Clearpoint Health Network (CHN) is one of Canada’s largest trusted providers of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with regional health organizations, hospitals, insurance providers, and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Clearpoint Health Network is recruiting for a full- time Surgical Booking Coordinator.

Position Type : Permanent

Employment time : full-time salaried

No of position : 1

JOB SUMMARY

As the Surgical Booking Coordinator, you serve as the first point of contact for all inquiries, demonstrating excellent interpersonal skills and a welcoming, professional demeanor when interacting with patients, colleagues, physicians, and the general public. In this role, you provide direct support to the administrative team to ensure the smooth and efficient flow of patient processing. You are responsible for managing incoming client inquiries across multiple communication platforms, including HubSpot, email, live chat, and phone. All inquiries must be diligently tracked in both HubSpot and Juvonno to support accurate reporting and help meet key performance indicators (KPIs). With a keen eye for detail, you ensure all tasks are completed in a timely manner, enabling the clinical team to effectively manage both pre-operative and post-operative patient care. Additionally, you build strong relationships with patients and their families, contributing to an exceptional overall patient experience.

KEY RESPONSIBILITIES

• Respond to daily client inquiries via Hubspot, phone, email, and physician referrals, providing education on facility services, programs, fees, financing options, clinical studies, FAQ’s, and physician information.
• Build trust by providing accurate information in a timely manner and maintaining ongoing dialogue with patients until all necessary information is received for surgeon consultation.
• Collect required patient data and diagnostics prior to surgeon consultation, along with all other necessary patient package and payment information.
• Coordinate appointments between patients and surgeons, anesthetists, and other clinicians as required.
• Identify and resolve client concerns promptly and with good judgment to ensure continuity of care.
• Update patient records in Hubspot and Juvonno accurately, maintaining highly confidential information related to patient care.
• Advocate for a working environment focused on continuous process improvement.
• Collaborate with managers, physicians, and support staff to facilitate case progression.
• Participate actively in all required meetings, summarizing key learnings and identifying pertinent trends in patient care and outcomes.
• Stay informed about key competitors, including their locations, pricing, and programming.
• Provide backup support to other Patient Advisors and Facility Coordinators as needed.

WHAT YOU BRING

• Minimum University graduate in business, health sciences, or equivalent.
• Minimum 2 years of medical administrative experience preferred.
• Experience working with robust CRMs and / or Electronic Medical Records (EMR).
• Strong attention to detail and accuracy.
• Exceptional organizational skills, with the ability to prioritize effectively and meet deadlines.
• Demonstrated ability for logical and ethical decision-making.
• Excellent interpersonal skills combined with the ability to interact professionally and efficiently with senior management and peers.
• Strong analytical skills and intuitive grasp of data.
• Proficiency in advanced MS Office software and customer service-related technical platforms.

WHO YOU ARE

• You are well organized, efficient, and resourceful individual capable of working independently with minimal supervision.
• You excel as a creative problem solver, adept at making sound judgments and managing unpredictable situations with ease.
• Your impeccable time management skills remain steadfast even in high-stress scenarios, enabling you to meet timelines and KPIs effectively.

Clearpoint Health Network Inc. is Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, provincial and regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Clearpoint Health Network will only contact those candidates being considered for an interview. We sincerely appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to Clearpoint Health Network sharing your information with representatives of the organization responsible for the hiring process. Clearpoint Health Network will keep your resume on file and protect your personal information in accordance with governing privacy legislation.

Accommodation is available upon request for candidates taking part in all aspects of the selection process.

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