Administrative Assistant

Doane Grant Thornton LLP; Abbotsford; On-site; CAD 41,000 - 56,000; Full time

Job summary

A leading professional services firm in Abbotsford is seeking an Administrative Assistant. The role involves managing reception, organizing office supplies, and supporting client services. The firm values empathy, teamwork, and personal growth, offering a supportive environment for career development.

Benefits

Profit sharing

Flex days

RRSP contributions

Firmwide holiday closure

Wellness benefits

Concierge-like benefits

Work from anywhere in Canada for 4 weeks during summer

Qualifications

• 1-2 years of administrative experience.
• Excellent written and verbal communication skills.
• Ability to work independently and multitask.

Responsibilities

• Managing reception and greeting guests.
• Organizing mail and office supplies.
• Preparing client files and supporting new client setup.

Skills

Communication

Problem-solving

Initiative

Multitasking

Tools

MS Office

Adobe Acrobat

Visio

Job description

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. We’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada and truly care about our colleagues, clients, and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose-driven and values its people.

As an Administrative Assistant, your responsibilities will include:

1. Ensuring reception is opened/closed appropriately and in a timely manner.
2. Answering the software-based telephone professionally and transferring calls to the appropriate business unit or colleague.
3. Greeting and welcoming guests in a friendly manner.
4. Organizing and distributing incoming and outgoing mail.
5. Assisting with requests for stationery and office supplies, maintaining inventory.
6. Printing financial statements, tax returns, forms, manuals, and reports.
7. Scanning documents and embedding them in electronic files.
8. Managing records, including filing and liaising with storage facilities.
9. Organizing catering, meeting room setup, and cleanup.
10. Maintaining cleanliness of kitchens and common areas throughout the day.
11. Managing boardroom bookings, catering, setup, and cleanup for meetings and events.
12. Preparing client files and supporting new client setup processes.
13. E-filing as required.
14. Providing billing support using various company systems.
15. Assisting with the preparation and submission of time and expense reports.
16. Planning and coordinating travel arrangements for domestic and international trips.
17. Participating in training and staying current with company software.
18. Supporting the Manager of Administrative Services with ad hoc duties.

About Doane Grant Thornton

If you’re like us, you’re driven to connect with how others are feeling and thinking. We prioritize empathy, teamwork, and trust. At Doane Grant Thornton, you’ll work with inspiring leaders who support your growth personally and professionally. We value curiosity, diversity of perspectives, and encourage growth. When all these elements come together, that’s when the magic happens!

Learn more about us and our culture at discoveryourpurple.ca.

What We Look For:

• 1-2 years of administrative experience.
• Excellent written and verbal communication skills.
• Strong Word processing skills.
• Proficiency with MS Office, Visio, Adobe Acrobat, etc.
• Problem-solving skills and a proactive attitude.
• Experience in providing exceptional client service.
• Ability to take initiative and work independently.
• Ability to multitask and meet deadlines in a demanding environment.
• Discretion and sound judgment regarding confidential matters.
• Availability to work overtime during peak seasons.

We are committed to making a difference in our clients', colleagues', and communities' lives. That’s our purpose—living our purple.

Benefits:

• Profit sharing
• Flex days
• RRSP contributions
• Firmwide holiday closure
• Wellness benefits
• Concierge-like benefits
• Work from anywhere in Canada for 4 weeks during summer
• And more!

Our current salary range for this role in Abbotsford, BC, is $41,000 - $56,000, with variations based on location and experience.

Ready to Discover Your Purple?

We are committed to employment equity and welcome applications from all qualified candidates, including persons with disabilities, women, racialized, and Indigenous persons. If you need accommodations, please contact us by email.