Project Administrator Ottawa, Ontario

Tiree Inc.; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

Tiree Inc. is seeking a Project Administrator to support project planning and delivery in Ottawa. This role involves coordinating tasks, managing documentation, and assisting with contract management while working closely with project managers. Ideal candidates will have a relevant degree and experience in engineering or construction projects, along with strong communication and analytical skills.

Qualifications

• 3+ years experience supporting engineering, construction or design projects.
• Previous experience supporting public sector projects.
• Knowledge of project management best practices.

Responsibilities

• Coordinate and monitor daily tasks to ensure project runs smoothly.
• Compile project reports and assist in managing project budgets.
• Ensure all project documents are logged and tracked correctly.

Skills

Team player

Critical thinking

Communication

Education

Degree or diploma in a relevant field

Tools

MS Office Suite

Job description

As a Project Administrator, you will be working under the direction of a Senior Project Manager (or several Intermediate / Senior Projects managers depending on the scope of the project) in an impactful support function, by learning and participating in the planning and delivery of projects.

What You’ll Do :

• Monitoring : coordinate and monitor daily tasks to ensure the project is running smoothly on time and within budget. Relay relevant information regarding progress, identified risks and issues to the project management team.
• Reporting : compile project reports and coordinate their distribution to relevant team members following established communication plans.Assist in forecasting, preparing and updating the project budgets.
• Support contract management : assist in the preparation of procurement documents and, after contract award, track contract deliverables. Assist in the management of relationships with external vendors.
• Document control : ensure all project documents (plans, reports, change requests) are logged and tracked correctly. Attend project meetings, document and issue meeting minutes and track action items.
• Learning opportunities : participate in project workshops (such as risk workshops, consultant engagement sessions etc.) to gain more exposure to project management principles and learn how project challenges are addressed, mitigated and opportunities for improvement uncovered

What You’ll Bring :

• Strong team player with a growth mindset and a passion for what you do!
• Degree or diploma in a relevant field
• 3+ years experience supporting engineering, construction or design projects as a Project Administrator / Coordinator
• Previous experience supporting public sector projects
• Knowledge of project management best practices
• Excellent listening and critical thinking skills, sound judgement
• Excellent written and verbal communication and presentation skills
• Proficiency with MS Office suite, specifically Excel, Word and Project.
• Existing Government of Canada security clearance at the Secret level.

At Tiree, we believe careers should be as unique as the individuals who build them. That’s why we offer our employees the opportunity to carve out a career pathway tailored to their ambitions, supported by the right training, tools, and mentorship to help them succeed.

We appreciate you taking the time to apply and are committed to getting back to you in a timely manner and delivering an efficient and enjoyable interview process.

Diversity, Equity & Inclusion

Be you.

We strive to create a culture of diversity, equity and inclusion where everyone at Tiree feels welcome, supported and celebrated. There is dynamism and pride in a community shaped by diverse voices, perspectives and lived experiences. We want to empower you to be you.

We are extremely proud of our teams – they are strong, determined, dedicated people who aspire to excellence, and they make our organization better every day. Our goal is to meet that standard of excellence in our commitment to diversity, equity, inclusion, and accessibility and for our teams to reflect the wonderful diversity of the communities in which we live and work.

We are committed to fostering an inclusive and diverse workforce. As part of this commitment, we strive to provide a selection process that is accessible to all candidates. Please advise if you require any accommodations to ensure your equal participation.

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