Payroll Specialist

MacEwen Petroleum Inc.; Maxville; On-site; CAD 50,000 - 70,000; Full time

Job summary

Join a leading Canadian fuel and convenience provider as a Payroll Specialist. In this full-time role, you will manage the full payroll cycle, ensuring accuracy and compliance while supporting continuous process improvements. Work with a team that values collaboration and offers competitive compensation, comprehensive benefits, and professional development opportunities.

Benefits

3 weeks vacation

Comprehensive benefits

RRSP matching from day one

Gym membership reimbursement

Fuel discounts

Equipment purchases

Qualifications

• 2+ years experience in processing full cycle payroll.
• Knowledge of payroll operations courses preferred.

Responsibilities

• Daily review of Payroll Inbox and timely responses to payroll inquiries.
• Weekly processing of timesheets and payroll for new hires.
• Year-end tasks including reconciling earnings and issuing T4s.

Skills

Communication

Attention to Detail

Time Management

Education

Post-secondary diploma in Business or Accounting

Canadian Payroll Association designation

Tools

UKG/UltiPro

Excel

Job description

Overview

Reporting to the Payroll Manager, the Payroll Specialist is responsible for the full payroll cycle, including preparing, verifying, submitting payroll runs, and conducting all post-payroll tasks bi-weekly. The role also encourages continuous process improvements.

This is a full-time, permanent role.

Responsibilities

1. Daily review of Payroll Inbox
2. Timely and accurate responses to emails regarding:

• Payroll questions (T4s, RRSPs, benefits, vacation balance, etc.)
• Supervisor/Manager emails regarding timesheets or access to timesheets in UKG
• UKG access issues and troubleshooting
• Inquiries from accounts payable and treasury teams
• Informational emails to employees for statutory holiday payroll details
• Providing information to third parties such as CRA, Ministry of Finance, Revenue Quebec

Payroll changes: data entry and verification

• Weekly processing of timesheets
• Prepare payroll for new hires, rehires, transfers, changes, terminations, garnishments, etc., by completing payroll processing worksheets for each pay
• Run test payroll in UKG, reconcile, and balance all payroll records

Post payroll tasks for all payroll groups

• Generate and save all post-payroll reports
• Update existing post-payroll worksheets
• Payment requests and reporting, including wire transfers, RRSP/DPSP/TFSA contributions, garnishments, accounts receivable remittance, WSIB reporting and payments, EFT payments for leaves, UKG invoices, and benefits invoices

Year-end tasks

• Reconcile earnings and statutory deduction remittances to CRA; process EHT, WSIB, CNESST for issuing T4s

Providing training and support for UKG Pro & UKG Ready to new or existing employees

Other duties as required

Education & Specialized Knowledge

• Post-secondary diploma in Business or Accounting
• Payroll operations courses preferred
• 2+ years experience in processing full cycle payroll, ideally with a premium provider
• Knowledge of UKG/UltiPro payroll/HRIS systems preferred
• Intermediate-advanced Excel skills
• Strong communication skills
• Attention to detail, proactive attitude, integrity, confidentiality
• Excellent organization and time management
• Canadian Payroll Association designation an asset
• French language skills an asset

Why Join the MacEwen Team?

• Learn and collaborate with industry leaders
• Supportive colleagues and leadership
• Competitive compensation
• 3 weeks vacation
• Comprehensive benefits
• RRSP matching from day one
• Additional perks like gym membership reimbursement, fuel discounts, and equipment purchases

Our Core Values

• Customers First
• Long-Term Focus
• Respect Each Other
• Do The Right Thing
• Own It
• Ever Evolving

MacEwen is a Canadian-owned fuel and convenience provider with over 150 retail locations. We value our employees and our commitment to customer service.

Pre-employment requirements include references and criminal record check. We support diversity and inclusion and are an equal opportunity employer.