Office Administrator / Administrative Assistant / Front Desk Officer / Receptionist

Xediton Pharmaceuticals; Ontario; On-site; CAD 50,000 - 58,000; Full time

Job summary

A leading company in Ontario is seeking an Office Administrator to manage daily operations and provide administrative support. The ideal candidate will have strong organizational skills and experience in handling accounts payable. Responsibilities include managing front desk operations, overseeing office workflows, and supporting senior management. If you are motivated and detail-oriented, we invite you to apply.

Qualifications

• Minimum of two years experience as an Admin Assistant or Office Admin.
• Proficiency in Microsoft Office Suite required.

Responsibilities

• Manage daily office operations and provide administrative support.
• Oversee office workflows, including document management and correspondence handling.
• Process Accounts Payable and manage office expenses.

Skills

Organizational Skills

Communication Skills

Problem Solving

Interpersonal Skills

Attention to Detail

Education

University Degree or Diploma

Tools

Microsoft Office Suite

QuickBooks

SAP

Job description

Office Administrator / Administrative Assistant / Front Desk Officer / Receptionist

Department : Admin

Project Location(s) : [Specify locations]

Education : University degree or Diploma required

Salary : 50,000 per annum

Job Type : Full Time

Job Description & Key Responsibilities

The Office Administrator will be responsible for managing daily office operations, providing administrative support, and handling front desk duties. This includes overseeing office processes, maintaining records, coordinating meetings, and managing Accounts Payable and Expense reports. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. The role also involves supporting senior leadership directly.

Responsibilities

1. Office & Administrative Support
2. Manage front desk operations, greet visitors, handle inquiries, and maintain a professional reception area.
3. Oversee office workflows, including document management, filing, and correspondence handling.
4. Maintain inventory of office supplies and equipment, placing orders as needed.
5. Process mail and coordinate courier services.
6. Provide administrative support to senior management, including calendar management, meeting coordination, and document preparation.
7. Organize meeting materials, presentations, and reports.
8. Handle confidential information with discretion.
9. Process Accounts Payable and Accounts Receivable transactions accurately.
10. Manage office expenses, track expenditures, reconcile invoices, and ensure timely payments.
11. Process employee expense reports and follow up on approvals and reimbursements.

Special Projects

• Assist with special projects and initiatives as assigned by senior management.

Skills & Qualifications

The ideal candidate is motivated, enthusiastic, resourceful, and adaptable, with strong competencies in managing changing environments.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with QuickBooks and SAP is a plus.
• Experience in handling accounts payable, expense reports, and budget tracking.
• Exceptional organizational and communication skills, with attention to detail.
• Strong interpersonal skills and a customer-focused approach.
• Proactive problem-solving skills.
• Discretion and confidentiality in handling sensitive information.
• University degree or Diploma.
• Minimum of two years experience as an Admin Assistant or Office Admin.
• Strong computer skills, including MS Office.
• Excellent written and oral communication skills.
• Experience working in an office environment.
• Strong analytical, organizational, and multitasking skills.
• Ability to prioritize, work under pressure, and meet deadlines.
• High accuracy and attention to detail.
• Discretion and confidentiality.
• Warm, energetic, and engaging personality.

If you are ambitious and seeking growth opportunities, we would like to hear from you. Please include your salary expectations in your application.

Only shortlisted candidates will be contacted for interviews.