Finance Administrator (maternity leave coverage)

USG; Surrey; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Specialist to join their team. This role involves managing financial transactions, maintaining accurate records, and supporting various administrative tasks. You will play a key role in inventory management, payroll processing, and financial reporting, contributing to the overall efficiency of the organization. If you have strong bookkeeping experience, exceptional problem-solving abilities, and a commitment to accuracy, this is an exciting opportunity to make a significant impact within a dynamic work environment. Join a team that values safety, quality, and organizational excellence.

Qualifications

• 3-5 years of bookkeeping and office administration experience required.
• Intermediate proficiency in Microsoft Office is essential.

Responsibilities

• Manage accounts payable and process invoice exceptions efficiently.
• Assist with month-end close and financial reporting tasks.

Skills

Bookkeeping

Office Administration

Problem-Solving

Communication Skills

Time Management

Education

Diploma in Business Administration

Diploma in Finance Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Oracle

Job description

Key Responsibilities:

• Manage Accounts Payable: Process and resolve invoice exceptions efficiently.
• Update and Maintain Bills of Materials (BOMs): Ensure accuracy and currency of BOMs.
• Inventory Management: Prepare, coordinate, and participate in inventory counts; investigate and resolve discrepancies.
• Inventory Adjustments: Record and manage entries for inventory adjustments.
• Audit Support: Respond to audit inquiries promptly and accurately.
• Freight Tracking: Update the plant freight tracker spreadsheet on a weekly basis.
• Payroll Processing: Handle the processing of plant payroll in a timely manner.
• Month-End Close: Assist with the month-end close process, ensuring all financial activities are completed accurately.
• Cost Center Monitoring: Monitor cost centers to ensure accurate coding and financial reporting.
• Financial Reporting: Create monthly plant accruals, prepare month-end journal entries, and process write-offs as necessary.
• Office Administration: Perform various administrative duties, including maintaining employee records, greeting guests, and ordering office supplies.
• Safety Program Support: Contribute to the maintenance and improvement of the plant's safety program.
• Shipping and Receiving: Assist with shipping and receiving tasks as required.

Qualifications:

• 3-5 years of bookkeeping and/or office administration experience
• A diploma in Business or Finance Administration is an asset but not required
• Intermediate level proficiency with Microsoft Word, Excel, and Outlook
• Experience with Oracle is a definite asset

Competencies:

• Proven Leadership and Problem-Solving Skills: Demonstrates strong leadership abilities and exceptional problem-solving skills, with a commitment to accuracy and attention to detail.
• Deadline Adherence: Consistently meets deadlines and manages time effectively.
• Exceptional Communication: Possesses excellent verbal and written communication skills.
• Organizational Excellence: Exhibits a high level of organizational skills and the ability to manage multiple tasks efficiently.
• People and Results-Oriented: Focuses on both people and results, emphasizing safety and quality in all aspects of the work environment.
• Independent and Team Work: Successfully works both independently and as part of a team, with a sense of urgency and a strong customer focus.
• Time Management: Demonstrates excellent time management and organizational skills.