administrative assistant

Maxxlife Immigration Services Inc.; Mississauga; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading immigration services company in Mississauga is seeking an administrative professional to manage office tasks and support staff. The ideal candidate will have a secondary school graduation certificate and 1-2 years of relevant experience. Responsibilities include scheduling appointments, maintaining filing systems, and ensuring smooth office operations.

Qualifications

• 1 to less than 2 years of relevant experience.

Responsibilities

• Train other workers.
• Record and prepare minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephones and relay calls and messages.
• Order office supplies and maintain inventory.
• Greet visitors and direct them to contacts or service areas.
• Set up and maintain manual and computerized filing systems.
• Type and proofread correspondence, forms, and other documents.

Skills

Proficiency in MS Office

Education

Secondary (high) school graduation certificate

Job description

Minimum Education Requirement

• Secondary (high) school graduation certificate

Tasks

1. Train other workers
2. Record and prepare minutes of meetings, seminars, and conferences
3. Determine and establish office procedures and routines
4. Schedule and confirm appointments
5. Answer telephones and relay calls and messages
6. Order office supplies and maintain inventory
7. Greet visitors and direct them to contacts or service areas
8. Set up and maintain manual and computerized filing systems
9. Type and proofread correspondence, forms, and other documents

Computer and Technology Knowledge

• Proficiency in MS Office

Experience

• 1 to less than 2 years of relevant experience