Administrative Assistant

Frequentis; Gatineau; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in communication and information systems is seeking an Administrative Assistant in Gatineau, Quebec. The role involves supporting various departments including accounting and HR, requiring strong organizational skills, proficiency in Microsoft Office, and bilingual communication. The company values a team-oriented culture and offers long-term career opportunities with a focus on work-life balance.

Benefits

Trusted Working Hours

Private Medical Insurance

Private Pension

Training & Development

Work From Home

Employee Referral Program

Qualifications

• 2+ years experience in a similar role.
• Proficiency in Microsoft Office required.
• Fluently bilingual in French and English.

Responsibilities

• Assist with accounting and finance tasks.
• Coordinate with HR on recruitment activities.
• Prepare documents, spreadsheets, and reports.

Skills

Communication

Organization

Interpersonal Skills

Attention to Detail

Flexibility

Education

College diploma in business administration or a related field

Tools

Microsoft Office

SAP

Job description

Job Introduction Frequentis Group with headquarters in Vienna is an international supplier of communication and information systems for control centres with safety-critical tasks. Mission-critical control centres around the world keep our planes safe in the sky, our urban and regional trains safe on the railroads, and our ships and boats safe on the seas. They coordinate rescue on land, sea and air when something goes wrong and they keep our citizens safe by dispatching law enforcement and other first responders when we need to call 9-1-1. Today, any controller working in a mission-critical control centre relies on four sophisticated technologies to do their jobs : voice communications, situational awareness tools, decision assist tools, and a resilient voice and data network underneath it all. Those four basic tools : that’s what we do. Worldwide, more than 500 customers in 150 countries with more than 40,000 workstations already trust our know-how and proven experience. Frequentis Canada is looking for an Administrative Assistant. As a member of a dynamic team, you will perform a variety of general administrative tasks supporting accounting, finance, human resources, operations and sales. Our ideal candidate has a thorough understanding of the Microsoft Office suite (Email, Word, Excel, Power Point); is a team player; has great organization skills and can multi-task. The candidate must also have a strong A / P and bookkeeping background with great communication skills and be bilingual (French and English).

The position is based in Gatineau, Quebec, Canada and is open to Canadian Citizens, Canadian Permanent Residents and Foreign Workers that hold a valid Canadian Work Permit. Key Tasks

• Assist with accounting and finance tasks such as accounts payable, invoicing, petty cash and expense reports
• Coordinate with human resources on recruitment activities, reference checks, maintaining employee records and social events
• Prepare documents, spreadsheets, reports, presentations and other documents as needed
• Create and / or maintain appropriate logs, databases, inventories, filing (hard or soft copy), status reports / tracking.
• Perform general clerical duties such as filing, copying, scanning and mailing
• Order and manage office supplies inventory
• Communicate effectively with internal and external stakeholders via phone, email, or in person
• Provide support to other staff members and managers Key Qualifications
• College diploma in business administration or a related field
• 2+ years experience in a similar role
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required
• Good working knowledge of SAP is desirable
• Ability to work independently and as part of a team
• Excellent communication, organizational and interpersonal skills
• Attention to detail and high level of accuracy
• Flexibility and adaptability to changing priorities and deadlines
• Positive attitude and a willingness to take initiative
• Eligible for Reliability Security Clearance
• Fluently bilingual French / English Our Values Around 2,100 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable. Benefits

We offer you long-term career opportunities with a corporate culture where you count as a person. Guided by values such as partnership and mutual respect we attach importance to a team-oriented working atmosphere. We offer an exciting work environment and a range of benefits focused on work-life balance, professional development and flexibility.

Trusted Working Hours | Private Medical Insurance | Private Pension | Training & Development | Work From Home | Employee Referral Program