Office Administrator

Kiewit; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading construction company is seeking an Office Administrator for the Union Station Enhancement Project in Downtown Toronto. The role involves managing office supplies, clerical tasks, and ensuring effective communication within the team. The ideal candidate will have strong organizational skills and proficiency in Microsoft Office. This position offers a comprehensive benefits package and the opportunity to work in a dynamic environment.

Benefits

Comprehensive benefits package

Top-tier medical, dental, and vision plans

Voluntary wellness programs

Life insurance

Disability insurance

Retirement plans with matching

Generous paid time off

Qualifications

• Strong written and verbal communication skills.
• Ability to maintain strict confidence of important information.

Responsibilities

• Inventory and order office supplies.
• Input Time and Material Sheet information.
• Package Potential Change Order for review.

Skills

Communication

Microsoft Office

Attention to Detail

Organizational Skills

Job description

Requisition ID: 176372

Job Level: Mid Level

Home District/Group: Eastern Canada District

Department: Administration

Market: Transportation

Employment Type: Full Time

Position Overview

We are currently looking for an Office Administrator to support the Union Station Enhancement Project in Downtown Toronto.

District Overview

Kiewit’s Eastern Canada District serves the construction and mining industries, operating across the eastern region of Canada. We specialize in highways, bridges, mass transit, mine site development and open pit operations, hydroelectric powerhouses, wind power, dams and industrial projects.

Location

This position will be located in one of our project offices in Downtown Toronto, Ontario.

Responsibilities

• Inventory, order, and stock up office trailer’s kitchen, office, and restroom supplies
• Schedule, and ensure janitorial services are performed according to contract
• Input Time and Material Sheet information to Potential Change Order pricing template
• Input Allowance Sheet information to Potential Change Order pricing template
• Package Potential Change Order and Allowance sheets for ConAd review prior to presenting to Client
• Other miscellaneous clerical and contract administration items
  
  
  

Qualifications

• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together
  
  
  

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
  
  
  

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.