Executive / Personal Assistant & Ophthalmic Scribe

Vision Group; Calgary; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

A leading company in the healthcare sector is seeking an Executive & Personal Assistant for a hybrid role in Calgary. The position involves providing high-level administrative support, managing schedules, and coordinating meetings for a senior executive. Ideal candidates will have experience in a medical environment and possess strong organizational and communication skills. This role offers a permanent full-time position with comprehensive benefits, including a group RRSP and opportunities for professional development.

Benefits

Comprehensive group insurance

Free LASIK surgery

3 weeks of vacation

3 sick days, 1 floater & 1 wellness day

Qualifications

• Proven experience supporting senior-level executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to the executive.
• Coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and documents as needed.

Skills

Organizational skills

Time-management skills

Communication skills

Problem-solving skills

Education

Experience as an Executive or Personal Assistant

Experience in a medical environment

Experience in Ophthalmology & Optometry

Tools

Microsoft Office Suite

Job description

Executive & Personal Assistant | Hybrid position (in-office / remote) - Calgary

Working for Vision Group is to help improve people's eyesight. It is having the feeling of a mission accomplished and a job well done. It is seeing happiness in the eyes of patients and realizing that you have changed the way they see life. All of this can be achieved while having the opportunity to build a stable and rewarding career that meets your full potential.

Join our team, where our Great Place to Work certification represents our commitment to creating a supportive and inclusive culture for every member of our organization.

A look at your benefits

• You have the opportunity to work closely with a high-level executive and gain valuable experience.
• You have a permanent full-time position (40 hrs / week | hybrid position) .
• You benefit from comprehensive group insurance, including telemedicine and an employeeassistance program.
• You have a group RRSP with an employer contribution.
• You can benefit from a free LASIK surgery, 3 weeks of vacation,3 sick days,1 floater&1 wellness day.
• You can count yourself as a team member of one of Canada’s Best Managed Companies.

Your tasks at a glance

• You provide high-level administrative support to the executive, including managing schedules, emails, and correspondence.
• You coordinate meetings, appointments, and travel arrangements (domestic and international).
• You handle personal tasks such as event planning, and personal errands.
• You prepare reports, presentations, and documents as needed.
• You serve as a liaison between the executive and internal / external stakeholders.
• You manage special projects and ensure deadlines are met.
• You conduct research and compile data for decision-making purposes.
• You maintain organization of files, records, and confidential documents.
• You assist in financial management, including expense tracking and budget coordination.

A clear view of your assets

• You have proven experience as an Executive or Personal Assistant, preferably supporting senior-level executives.
• Your experience in a medical environment is considered an asset.
• Your experience in Ophthalmology & Optometry is considered an asset.
• You have exceptional organizational and time-management skills.
• You have strong written and verbal communication skills.
• You handle multiple tasks with a high level of accuracy and efficiency.
• You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and professionalism when handling sensitive information.
• You have strong problem-solving skills and the ability to work independently.
• Required : You are available to occasionally work outside of standard business hours when necessary.
• Schedule : You have flexible work availability Monday to Friday (mostly remote & 1 day p / week in clinic).

From our point of view

If you think you are the right candidate for this position and are ready to join a passionate and dedicated team, apply now.

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