office manager

Ener3 Solutions Inc; Golden Horseshoe; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the private sector is seeking an organized and reliable administrative supervisor. The role involves implementing new procedures, overseeing staff, and managing budgets. Ideal candidates will have strong interpersonal skills and experience in office management. This position requires flexibility, multitasking abilities, and a commitment to maintaining high standards in a fast-paced environment.

Qualifications

• 1-2 years experience in administrative roles.
• Ability to work independently and under pressure.

Responsibilities

• Implement and evaluate administrative procedures.
• Oversee payroll administration and budget controls.
• Supervise office support staff.

Skills

Efficient interpersonal skills

Flexibility

Organized

Reliability

Ability to multitask

Time management

Integrity

Team player

Education

College or CEGEP diploma

Tools

QuickBooks

Accounting software

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Google Drive

Job description

Job Description

Education:

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work setting:

• Private sector

Tasks:

1. Implement new administrative procedures
2. Review and evaluate new administrative procedures
3. Delegate work to office support staff
4. Establish work priorities and ensure procedures are followed and deadlines are met
5. Carry out administrative activities of establishment
6. Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
7. Assist in the preparation of operating budget and maintain inventory and budgetary controls
8. Assemble data and prepare periodic and special reports, manuals, and correspondence
9. Train staff
10. Oversee and coordinate office administrative procedures
11. Resolve conflict situations
12. Coach staff
13. Monitor and evaluate staff performance
14. Oversee payroll administration
15. Plan and control budget and expenditures
16. Plan, organize, direct, control, and evaluate daily operations

Supervision:

• Supervise 3-4 people

Computer and technology knowledge:

• QuickBooks
• Accounting software
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Google Drive

Security and safety:

• Bondable
• Criminal record check

Transportation / travel information:

• Own transportation

Work conditions and physical capabilities:

• Ability to work independently
• Fast-paced environment
• Work under pressure

Personal suitability:

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Integrity
• Team player
• Legal ability to work in Canada
• Willingness to relocate for this position

Experience:

• 1 year to less than 2 years

Support for newcomers and refugees:

Supports for visible minorities:

• Applies hiring policies that discourage discrimination against members of visible minorities (e.g., anonymizing the hiring process)