Administrative Support

Child Development Centre of Prince George and District; Prince George; On-site; Full time

Job summary

A leading organization in child development is seeking an Administrative Support professional to join their team. The role involves various administrative functions, including managing records, answering inquiries, and assisting with recruitment. The ideal candidate will have strong organizational skills, fluency in English, and experience in office administration. This is a full-time, permanent position with a competitive wage and benefits.

Benefits

Comprehensive benefit package

Employer pension contribution

Qualifications

• Minimum typing speed of 50 words per minute.
• Strong basic computer skills.

Responsibilities

• Entering children and family information into electronic charts.
• Answering inquiries via telephone, email, and in person.
• Organizing meetings, booking rooms, and preparing notices.

Skills

Detail-oriented

Organizational Skills

Fluency in English

Education

Office Administration Certificate

Grade 12 or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Support Position (Full Time, Permanent)

Start Date: Negotiable – position is available immediately

Wages: $24.76 to $26.38 per hour plus a 9.31% employer pension contribution

Hours: Monday to Friday, 8:00 am to 4:00 pm

As part of our Administrative Support Team, you will work with a skilled and supportive group of professionals, updating children’s charts, typing and formatting medical/client reports, answering calls, greeting the public, and providing other related duties. This is a unionized position that includes a comprehensive benefit package, including extended health, dental, vision coverage, and enrollment in the defined benefit Municipal Pension Plan.

The successful candidate will be friendly, detail-oriented, highly organized, possess strong general office and computer skills, type a minimum of 50 words per minute, and hold a British Columbia Drivers license (class 5). Skills should be developed through completing an Office Administration training program with at least 1 year of recent related experience, or an equivalent combination of training and experience. Additional assets include:

• Medical terminology and experience with electronic medical records systems
• Updating WordPress-based websites
• Desktop publishing and graphics applications for creating documents, pamphlets, promotions, and infographics

Employment offers are conditional upon receiving an acceptable criminal record check and being fully vaccinated against COVID-19, including a booster within the last 12 months. Please see the accompanying job description for more details.

The Child Development Centre values equity, diversity, and inclusivity of the individuals we hire. We encourage applications from candidates from underrepresented groups.

Please submit a cover letter and résumé via email to: [e-mail] or deliver in person to:

The Child Development Centre of Prince George and District

Attention: Darrell Roze, Executive Director

1687 Strathcona Avenue, Prince George, BC

Application Deadline: until filled

Child Development Centre of Prince George & District Association

JOB DESCRIPTION

JOB TITLE: Administrative Support

JOB SUMMARY: Reporting to the Director of Operations, the employee will perform various administrative functions including composing correspondence, typing reports, filing, meeting preparation, answering calls, and providing information to the public.

BENCHMARK: Administrative Support 3 - 80103

CLASSIFICATION/GRID: Community Subsector Association Collective Agreement - Grid 5

REQUIRED QUALIFICATIONS:

• Grade 12 or equivalent, plus either:

• Completion of an Office Administration Certificate with at least one year of recent related experience, or

• An equivalent combination of education, training, and experience

• Valid Class 5 BC driver's license
• Strong basic computer skills, including Microsoft Word, Excel, and Outlook
• Minimum typing speed of 50 words per minute
• Acceptable criminal record check
• Ability to perform the duties of the position
• Fluency in English, both verbal and written

TYPICAL DUTIES:

• Entering children and family information into electronic charts, typing and formatting reports, compiling statistics, and transcribing recordings.
• Sorting, distributing, and processing mail.
• Verifying receipts of packages.
• Answering inquiries via telephone, email, and in person, providing information about the CDC and its services.
• Managing records through setting up and maintaining filing systems, medical charts, and indexing files.
• Gathering and compiling information and statistics as needed.
• Assisting with client intake and liaising with information sources.
• Organizing meetings, booking rooms, and preparing notices and agendas.
• Transcribing meeting notes and minutes.
• Organizing clinics and video conferences.
• Tracking staff driving records, registrations, and certifications, following up as necessary.
• Registering and monitoring staff safety training and criminal record checks.
• Ensuring staff compliance with policies and safety quizzes.
• Receiving and issuing payments.
• Creating graphics, signs, and managing social media and website content.
• Assisting with recruitment, events, and fundraisers.
• Preparing purchase orders and managing supplies.
• Performing other related duties as assigned.