Office Manager/Corporate Compliance Administrator

Urban Legal Recruitment Inc.; Calgary; On-site; CAD 40,000 - 80,000; Full time

Job summary

A boutique company is seeking an Office Manager/Corporate Compliance Administrator in Calgary. This role involves office management, corporate records administration, and team support, requiring strong organizational skills and attention to detail. The ideal candidate will thrive in a supportive and professional environment, contributing to various client projects.

Qualifications

• Proficient in typing/keyboarding and drafting professional correspondence.
• Skilled in Microsoft Word and Excel.
• High attention to detail and professional business etiquette.

Responsibilities

• Handle reception duties and manage visitors.
• Oversee annual maintenance of clients' minute books and corporate records.
• Provide administrative support to all team members as needed.

Skills

Organizational skills

Attention to detail

Multitasking

Professional business etiquette

Typing/keyboarding

Education

Legal assistant diploma

Office administration certificate

CORES certification

Tools

Microsoft Word

Microsoft Excel

Job description

Office Manager/Corporate Compliance Administrator

Only for registered members

CAD 40,000 - 80,000

Office Manager/Corporate Compliance Administrator

Our client is a boutique company that is looking for a talented individual for the role of Office Manager/Corporate Compliance Administrator. This is a fully in-office position and reports directly to the President and CEO. This role involves a combination of office manager, corporate records administration and team support across various client projects. The ideal candidate will have strong organizational skills, the ability to multitask and a commitment to providing exceptional client service.

KEY RESPONSIBILITIES:

Office Maintenance

• Handle reception duties, greet clients, and manage visitors
• Maintain cleanliness and organization of the kitchen and all shared office spaces
• Assist clients with meeting room bookings and arrangements
• Monitor office supplies and place orders when necessary
• Manage incoming and outgoing mail, including couriers
• Maintain the office meeting calendar, manuals, and directories
• Coordinate with service providers to ensure copiers, printers, and other office equipment are in working order
• Communicate with the building manager for any repair needs or office-related concerns
• Oversee the postage meter, document shredding services, and recycling processes
• Perform basic financial tasks such as bank deposits and tracking client disbursements

Corporate Records Administration

• Oversee the annual maintenance of clients’ minute books and corporate records
• Manage annual filings, including returns, resolutions, and dividend resolutions
• Track and maintain an efficient follow-up system for annual client filings

Team Support

• Provide administrative support to all team members as needed
• Assist with preparing memos, letters, and email correspondence
• Assisting with new incorporations, extra-provincial registrations, and corporate amendments (e.g., director/officer/shareholder changes)
• Support private placement administration and compile board and committee meeting packages
• Help with due diligence activities, including corporate searches and maintaining closing books
• Enter client billable time into the company’s time tracking system with accurate descriptions

REQUIREMENTS:

• Proficient in typing/keyboarding, drafting professional business correspondence (letters, memos, and emails)
• Skilled in Microsoft Word and Excel
• High attention to detail and professional business etiquette
• Ability to multitask and manage tasks across various clients and team members
• Strong organizational skills
• A legal assistant diploma or office administration certificate is preferred
• CORES certification is not required but would be a plus for overall knowledge

If you're looking for an opportunity to work in a supportive, collegial and professional environment, we encourage you to send your resume in confidence to Shona Tischner at [e-mail]

At Urban Legal Recruitment we guarantee discretion and confidentiality. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.