administrative assistant

Vi-Can Consultants; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading consulting firm in Mississauga is seeking an Administrative Coordinator to manage daily operations and support staff. The role involves coordinating information flow, overseeing budgets, and ensuring efficient office procedures. Candidates should have a diploma and 1-2 years of experience in a similar role, with strong organizational and customer service skills.

Benefits

Free parking available

Public transportation available

Qualifications

• 1-2 years of relevant experience required.
• Ability to work independently and under pressure.
• Experience in purchasing and procurement is a plus.

Responsibilities

• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Supervise office and volunteer staff.

Skills

Coordination

Budget Management

Staff Training

Customer Service

Bookkeeping

Education

College or CEGEP diploma (1-2 years)

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff

Area of work experience

• Purchasing, procurement and contracts

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Large caseload
• Work with minimal supervision

Experience

• 1 year to less than 2 years

Other benefits

• Free parking available
• Parking available

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