personal assistant - office

Shine By SD Cosmetics Inc; Bedford; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dynamic individual to join their team in a fast-paced retail environment. This role involves coordinating team communication, managing daily operations, and ensuring exceptional customer service. The ideal candidate will possess strong organizational skills, the ability to multitask, and a keen attention to detail. Join a supportive workplace that values diversity and offers opportunities for growth and mentorship. If you thrive in a collaborative atmosphere and are passionate about making a difference, this position is perfect for you.

Qualifications

• 3-5 years of experience in a retail or business setting.
• Strong organizational and multitasking skills are essential.

Responsibilities

• Coordinate team communication and manage daily operations.
• Supervise staff, train new employees, and maintain inventory.

Skills

Communication Skills

Multitasking

Time Management

Attention to Detail

Flexibility

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS PowerPoint

MS Word

Adobe Photoshop

Quick Books

Shopify

Job description

Overview

Languages:
English

Education

• Secondary (high) school graduation certificate

Experience

3 years to less than 5 years

Work setting

• Retail/wholesale establishment/distribution centre
• Business services
• Advertising, marketing and public relations agency
• Media organization
• Shipping company or agency

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Schedule and confirm appointments
• Answer telephone and relay messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Oversee payroll administration
• Maintain manual and computerized filing systems
• Conduct research
• Provide customer service
• Participate in retail buying, marketing, and small business endeavours
• Maintain professionalism in customer service

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Word
• Adobe Photoshop
• Social Media
• Quick Books
• Google Drive
• LinkedIn
• Web service design
• Shopify

Photographic techniques

• Digital photo imaging

Technical terminology

• Business

Area of work experience

• Human resources

Specialization or experience

• Employee engagement

Area of specialization

• Project management
• Business process management
• Facility management
• Payroll services
• E-commerce

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral and written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Employment groups

This employer promotes equal employment opportunities for all applicants, including:

Support for persons with disabilities

• Provides awareness training to create a welcoming environment

Support for newcomers and refugees

• Provides diversity and cross-cultural training

Support for youths

• Offers on-the-job training, mentorship, coaching, and networking

Support for Indigenous people

• Offers mentorship, coaching, networking, and develops relationships with indigenous communities

Support for mature workers

• Inclusive hiring policies, awareness training, mentorship, phased retirement and re-entry options, workspace accommodations

Supports for visible minorities

• Participation in community programs, anti-discrimination hiring policies, mentorship, diversity training