personal assistant - office

Shine By SD Cosmetics; Bedford; On-site; CAD 40,000 - 60,000; Full time

Job summary

Join a vibrant team at a forward-thinking company as a Personal Assistant. This role is pivotal in coordinating daily operations and ensuring smooth communication within the team. With a focus on staff management and customer service, you will thrive in a fast-paced environment that values organization and multitasking. The company fosters a supportive atmosphere, encouraging personal growth and development through mentorship and training opportunities. If you are a proactive individual ready to make an impact, this position offers a chance to shine in a dynamic setting.

Qualifications

• 3-5 years of experience in a similar role, managing operations and staff.
• Strong organizational skills and ability to work under pressure.

Responsibilities

• Coordinate daily operations and supervise staff effectively.
• Provide exceptional customer service and maintain office supplies.

Skills

Coordination

Staff Management

Customer Service

Time Management

Multitasking

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS PowerPoint

MS Word

Quick Books

Shopify

Social Media

Google Drive

LinkedIn

Job description

• Education: Secondary (high) school graduation certificate
• Experience: 3 years to less than 5 years

Work setting

• Business services
• Advertising, marketing and public relations agency
• Media organization
• Shipping company or agency

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Train other workers
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Provide customer service
• Participate in retail buying, marketing and small business endeavours
• Professionalism in customer service

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Word
• Social Media
• Quick Books
• Google Drive
• LinkedIn
• Shopify

Photographic techniques

Technical terminology

• Business

Area of work experience

• Human resources

Specialization or experience

Area of specialization

• Project management
• Business process management
• Facility management
• Payroll services
• E-commerce

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Accountability
• Quick learner
• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is the highest level of study you have completed?
• What is your current field of study?

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and/or networking opportunities for mature workers
• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
• Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)
• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities
• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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Applying to personal assistant - office @ Shine By SD Cosmetics

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