Legal Assistant / Law Clerk

CAA Club Group; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the insurance sector is seeking a skilled legal assistant to provide administrative and litigation support. The ideal candidate will have experience in Insurance Defence and be proficient in managing legal documents and schedules. Join a team that values organization and communication, offering competitive compensation and benefits.

Benefits

Competitive total compensation and benefits package

Annual shared success program based on performance

Annual merit increases based on performance

Defined Contribution Pension Plan with matching contribution

Qualifications

• 2 to 5 years of experience as a legal assistant and law clerk.
• Experience in Insurance Defence and Accident Benefits environments.

Responsibilities

• Drafting and preparing litigation documents.
• Filing documents with court and LAT.
• Maintaining lawyers’ schedules and diaries.

Skills

Communication

Time Management

Attention to Detail

Education

Law Clerk’s Certification

Tools

Microsoft Word

Excel

Outlook

Job description

To provide confidential administration and litigation support to in-house counsel.

Responsibilities:

1. Drafting, revising, updating, and preparing litigation documents, including Notices of Examination, Affidavits of Service, Affidavits of Documents, Jury Notices, Motion Records, Notice to Defend, Statements of Defence, Trial Records, Responses to License Appeal Tribunal (“LAT”) Applications, and LAT Case Conference Summaries.
2. Filing documents with court and the LAT.
3. Collecting answers to undertakings and organizing productions.
4. Preparing document briefs.
5. Downloading electronic documents.
6. Summarizing productions.
7. Arranging examinations for discovery, examinations under oath, mediations, and defence medical examinations.
8. Preparing medical briefs for medical experts.
9. Maintaining lawyers’ schedules and diaries, including examinations for discovery, meetings, and telephone conferences.
10. Tracking file activity and diarizing limitation periods.
11. Filing and ensuring files are up to date.
12. Preparing Releases, Consents, and Orders.
13. Opening and closing legal files.
14. Creating and updating contact information for plaintiff counsel, clients, co-defendants, expert witnesses, and court officers.
15. Communicating regularly with adjusters to advise them about file status.
16. Ensuring privacy and confidentiality of records and communications.
17. Requesting cheques and paying respective parties (e.g., Plaintiff for productions).
18. Ordering supplies as needed.
19. Preparing quarterly accounts and tracking expenses.
20. Preparing for trials, pre-trials, mediations, and LAT hearings.
21. Opening, sorting, and distributing mail.
22. Taking minutes and preparing for meetings.
23. Assuming additional duties for the legal department as required.

Who You Are:

1. Minimum 2 to 5 years of relevant experience as a legal assistant and law clerk.
2. Previous experience in Insurance Defence and Accident Benefits environments is required.
3. Law Clerk’s Certification is an asset.
4. Knowledge of the Rules of Civil Procedure and the litigation process.
5. Basic understanding of the Statutory Accident Benefits Schedule and dispute resolution process.
6. Highly organized with strong time management skills.
7. Excellent interpersonal, written, and verbal communication skills.
8. Ability to work independently and prioritize tasks.
9. Attention to detail, accuracy, and good grammar.
10. Client-focused and results-oriented.
11. Proficient in Microsoft Word, Excel, and Outlook.
12. Aptitude for learning.

What’s In It For You:

1. Competitive total compensation and benefits package.
2. Annual shared success program based on performance.
3. Annual merit increases based on performance.
4. Defined Contribution Pension Plan with a matching contribution.