administrative assistant

Stewart, Aulinger & Company; Vancouver; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player in the legal sector is seeking a detail-oriented administrative professional to join their team. This role involves managing appointments, conducting research, and maintaining filing systems in a dynamic law firm environment. The ideal candidate will have strong organizational skills and proficiency in essential software applications. Join a supportive workplace that values diversity and promotes equal opportunities for all applicants, including newcomers and youth. If you are passionate about contributing to a collaborative team, this opportunity is perfect for you.

Benefits

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Qualifications

• 3-5 years of experience in a law firm setting preferred.
• Proficient in MS Office applications and PCLaw.

Responsibilities

• Schedule and confirm appointments and answer electronic inquiries.
• Maintain manual and computerized information filing systems.

Skills

Appointment Scheduling

Data Entry

Research Skills

Customer Service

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS Word

PCLaw in the Cloud

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Law firm
  
  

Responsibilities

Tasks

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Maintain and manage digital database
• Invoice clients
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• PCLaw in the Cloud
  
  

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and/or refugees
  
  

Support for youths

• Participates in a government or community program or initiative that supports youth employment
  
  

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities